Hybrid Executive Assistant to Senior Leaders

UK Centre for Ecology and Hydrology; Lancaster; Hybrid; GBP 33,000 - 35,000; Full time

Benefits offered by this job

Generous annual leave

Pension contribution 10%

Life assurance and income protection

Flexible and hybrid working options

Job summary

UK Centre for Ecology and Hydrology is seeking a highly organised Personal/Executive Assistant to support the Science Director for Water and Climate Science and other senior leaders. The role combines diary and email management with broader coordination and admin support to ensure priorities run smoothly.

Working in a hybrid setup, you’ll coordinate meetings, travel, and logistics, while handling confidential information with discretion and driving process improvements across teams.

Qualifications

• Experience as Personal or Executive Assistant or similar senior admin support.
• Experience maintaining records, coordinating information and supporting operational activities.
• Highly organized with ability to manage multiple priorities and deadlines.
• Effective communication and interpersonal skills across levels.
• Excellent attention to detail and discretion with information.
• Ability to work independently with escalation when needed.

Responsibilities

• Manage diary, inbox requests and respond to routine enquiries for a Science Director and other senior leaders.
• Coordinate UK and international travel, accommodation and conference arrangements for specific senior leaders.
• Provide logistics for meetings, workshops, visits and stakeholder engagements; prepare agendas and circulate papers.
• Handle confidential and sensitive information with discretion and professionalism.
• Identify opportunities to improve administrative processes and ways of working.

Skills

Diary management

Email management

Interpersonal skills

Microsoft 365 proficiency

Confidential information handling

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

UK Centre for Ecology and Hydrology is seeking a highly organised Personal/Executive Assistant to support the Science Director for Water and Climate Science and other senior leaders. The role combines diary and email management with broader coordination and admin support to ensure priorities run smoothly.

Working in a hybrid setup, you’ll coordinate meetings, travel, and logistics, while handling confidential information with discretion and driving process improvements across teams.