Hybrid Events Operations Coordinator

Clarion Events Ltd; Greater London; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days’ holiday

Private Medical Insurance

Pension Scheme

Season Ticket Loan

Free on-site gym

Job summary

Clarion Events in London is seeking an Operations Assistant to support delivery of a range of events within the Defence and Security portfolio. The role is hybrid, primarily office-based with onsite work at live events, and may require travel during weekends and evenings.

The successful candidate will be organised, detail-oriented, and collaborative, able to manage multiple tasks in a fast-paced environment and provide strong administrative support to the Operations Team.

Qualifications

• Organised and methodical with multitask capability.
• Excellent attention to detail and accuracy.
• Strong verbal and written communication; customer service mindset.
• Positive, proactive attitude; willingness to learn and adapt.
• Experience supporting events and templates is desirable.

Responsibilities

• Support the delivery of events across the Defence and Security portfolio, from small to large formats.
• Assist with onsite delivery of networking events and team functions, under guidance.
• Produce and maintain accurate exhibitor documentation and manuals.
• Act as a main contact for exhibitors and contractors, handling enquiries professionally.
• Maintain show administration (exhibitor lists, schedules, orders).
• Coordinate travel and accommodation, ensuring timely bookings within budget.
• Prepare operational materials and coordinate transport to site.
• Build relationships with internal teams, suppliers and venues for smooth delivery.
• Assist with post-event tasks and evaluations; share improvement ideas.
• Support a culture of Customer Success by following templates and schedules.

Skills

Organised

Attention to detail

Communication skills

Customer service

Event support

Tools

MS Office

Outlook

Job description

Clarion Events in London is seeking an Operations Assistant to support delivery of a range of events within the Defence and Security portfolio. The role is hybrid, primarily office-based with onsite work at live events, and may require travel during weekends and evenings.

The successful candidate will be organised, detail-oriented, and collaborative, able to manage multiple tasks in a fast-paced environment and provide strong administrative support to the Operations Team.