Hybrid Business Support Team Lead

University Hospital Southampton NHS FT; Southampton; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

University Hospital Southampton NHS Foundation Trust is seeking a Business Support Team Lead to provide administrative and coordinated support across multiple workstreams. The role is primarily site-based with up to 2 days of home working per week, and reports to the Business and Operations Manager in TD&W.

You will lead the Business Support Administrator, manage requisitions and purchase orders, and drive improvement of systems and processes using Microsoft 365 tools such as Teams,

Qualifications

• Essential: Level 4 NVQ or Diploma or equivalent experience.
• Essential: Knowledge of spreadsheets, analysis and presentation.
• Essential: Experience in an administrative or support role.
• Essential: Experience of organising and prioritising multiple tasks within tight timescales / deadlines.
• Essential: Experience/knowledge of financial systems and processes including payments and monitoring budgets.

Responsibilities

• Support the Business and Operations Manager with financial and business administration activities, including the raising of requisitions and monitoring of purchase orders.
• Coordinate and oversee the administrative requirements of the Trust's TRiM service in partnership with the Wellbeing and Staff Support Lead.
• Support the Organisational Development Practitioners with course-related administration, including updates to the Virtual Learning Environment (VLE) and light reporting.
• Cross-cover and shared responsibility with the Education Business Support team lead in terms of bookings and maintenance for education and wellbeing centre space.
• Lead the maintenance and continuous improvement of administrative systems, templates, SharePoint sites, shared inboxes and Microsoft Teams channels to enhance efficiency and consistency.
• Provide day-to-day leadership, support and development for the Business Support Administrator.

Skills

Analytical thinking

Project management

Report writing

Initiative

Autonomous working

Education

Level 4 NVQ or Diploma or equivalent experience

Tools

MS Office 365

SharePoint

Excel

Teams

Job description

University Hospital Southampton NHS Foundation Trust is seeking a Business Support Team Lead to provide administrative and coordinated support across multiple workstreams. The role is primarily site-based with up to 2 days of home working per week, and reports to the Business and Operations Manager in TD&W.

You will lead the Business Support Administrator, manage requisitions and purchase orders, and drive improvement of systems and processes using Microsoft 365 tools such as Teams,