Business Support Administrator

Southern Health NHS Foundation Trust; Nursling; On-site; GBP 12,000 - 19,000; Part time

Job summary

Hampshire and Isle of Wight Healthcare NHS Foundation Trust is looking for a part-time Business Support Administrator to join the Estate Maintenance Business Administration Team in Hampshire. The role involves processing health and safety questionnaires for contractors, ensuring proof of insurances, scheduling servicing across healthcare settings, and assisting the reactive helpdesk.

You will need strong IT and communication skills and experience in administration, with a preference for

Qualifications

• Strong administrative experience with a focus on timely processing.
• Excellent communication and IT skills are essential.
• Knowledge of Estates and Facilities is desirable.

Responsibilities

• Process health and safety questionnaires for external contractors and collate proof of insurances before bookings.
• Book servicing appointments across healthcare settings in Hampshire.
• Support the reactive helpdesk by taking calls, logging maintenance tasks and allocating jobs to engineers.

Skills

Communication

IT skills

Administrative experience

Job description

An exciting opportunity has arisen within Hampshire and Isle of Wight Healthcare NHS Foundation Trust in the Estate Maintenance Business Administration Team.

We have an opening for 1 x Part-Time (22.5 hours per week) Business Support Administrator.

Rota Pattern: Monday to Wednesday OR Wednesday to Friday 08:00-16:00 with a minimum of 1 day per week office based in Southampton.

As a Business Support Administrator, you will be supporting the service to ensure Hard FM compliance documentation is processed in a timely manner. You will ask for external contractors complete health and safety questionnaires and provide proof of insurances before booking them servicing appointments across healthcare settings all over Hampshire. You will also support the reactive helpdesk, taking calls, logging maintenance tasks and allocating the jobs to skilled engineers.

The post holder will ideally be a skilled administrator with excellent communication, IT skills and preferably some knowledge and understanding of Estates and Facilities.

At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.