Hybrid Assistant to People Director | Diary & Admin Pro

Bupa; Greater London; Hybrid; GBP 18,000 - 24,000; Part time

Job summary

Bupa is recruiting for an Assistant to the People Director, Group and Global Functions to provide wide-ranging support in a hybrid London role. You will manage complex diaries, handle email traffic and coordinate meetings while supporting HR initiatives and reporting requests.

The role offers part-time hours (25 per week) across four or five days with flexibility and exposure to a busy, collaborative team. Be prepared to engage with senior stakeholders, support People processes, and help improve

Qualifications

• Experience of independently managing complex and fast-changing diaries.
• Strong inbox management skills and the ability to prioritise urgent communications.
• Excellent organisation and prioritisation skills with the judgement to make decisions independently.
• High levels of confidentiality and discretion when handling sensitive information.
• Experience of supporting an HR or People function is helpful but isn’t essential.

Responsibilities

• Independently manage a complex diary, balancing competing requests and changing priorities from senior stakeholders.
• Manage the People Director’s inbox, identifying urgent communications and making sure important actions are prioritised.
• Coordinate meetings and support effective relationships with senior stakeholders, Executive Assistants and Personal Assistants.
• Welcome external visitors to Angel Court when required and act as their first point of contact.
• Provide administrative and coordination support to People Partners.
• Track activities and follow up actions to help keep the People Partnering team organised and on schedule.
• Support People processes, including changes to grades and salaries, Workday activities and reporting requests.
• Review reports and data to provide practical support to the People Partnering team.
• Handle confidential and sensitive information with care and discretion.
• Look for ways to improve team organisation, efficiency and day-to-day ways of working.
• Previous experience supporting an HR or People function, handling sensitive people-related information or supporting data and reporting activities would be helpful, but isn’t essential.

Skills

Diary management

Inbox management

Organisation skills

Proactive approach

Stakeholder management

Decision making

Collaboration with PAs

Confidentiality

Administrative coordination

Reporting support

Adaptability

HR/People support

Job description

Bupa is recruiting for an Assistant to the People Director, Group and Global Functions to provide wide-ranging support in a hybrid London role. You will manage complex diaries, handle email traffic and coordinate meetings while supporting HR initiatives and reporting requests.

The role offers part-time hours (25 per week) across four or five days with flexibility and exposure to a busy, collaborative team. Be prepared to engage with senior stakeholders, support People processes, and help improve