Executive Assistant to People Director (Hybrid, Part-Time)

Bupa UK; Greater London; Hybrid; GBP 21,000 - 32,000; Part time

Benefits offered by this job

Bupa medical care

Health assessment

Life assurance

Pension plan

Job summary

Bupa UK is seeking an Assistant to the People Director, Group and Global Functions at Angel Court, London. The role is part-time (25 hours per week across four or five days) with hybrid working and permanent contract.

You will manage diaries, emails, coordinate team administration, support projects and events, and help improve ways of working in a busy People function. This is a varied, visible role offering close exposure to senior leadership and opportunities to contribute to People processes

Qualifications

• Experience of independently managing complex and fast-changing diaries.
• Strong inbox management skills with the ability to prioritise urgent communications.
• Excellent organisation and prioritisation skills with the judgement to make decisions independently.
• A proactive approach and the confidence to take ownership without needing constant direction.
• Strong stakeholder management and relationship-building skills.
• The ability to constructively challenge requests, agree realistic priorities and influence senior stakeholders.
• The ability to build collaborative relationships with Executive Assistants and Personal Assistants supporting senior leaders.
• High levels of confidentiality and discretion when handling sensitive information.
• Experience of administrative coordination in a busy environment.

Responsibilities

• Independently manage a complex diary and changing priorities from senior stakeholders.
• Manage the People Director’s inbox, prioritising urgent communications.
• Coordinate meetings and support relationships with senior stakeholders and assistants.
• Welcome external visitors to Angel Court and act as first point of contact.
• Provide administrative and coordination support to People Partners.
• Track activities and follow up actions to keep the team on schedule.
• Support People processes, including Workday activities and reporting requests.
• Review reports and data to provide practical support to the team.
• Handle confidential information with care and discretion.
• Look for ways to improve team organisation and day-to-day working.

Skills

Complex diary management

Inbox management

Organisation and prioritisation

Proactive attitude

Stakeholder management

Influence senior stakeholders

Confidentiality and discretion

HR/People support experience

Job description

Bupa UK is seeking an Assistant to the People Director, Group and Global Functions at Angel Court, London. The role is part-time (25 hours per week across four or five days) with hybrid working and permanent contract.

You will manage diaries, emails, coordinate team administration, support projects and events, and help improve ways of working in a busy People function. This is a varied, visible role offering close exposure to senior leadership and opportunities to contribute to People processes