Assistant to People Director, Group and Global Functions

Bupa; Greater London; On-site; GBP 18,000 - 24,000; Part time

Job summary

Bupa is recruiting for an Assistant to the People Director, Group and Global Functions to provide wide-ranging support in a hybrid London role. You will manage complex diaries, handle email traffic and coordinate meetings while supporting HR initiatives and reporting requests.

The role offers part-time hours (25 per week) across four or five days with flexibility and exposure to a busy, collaborative team. Be prepared to engage with senior stakeholders, support People processes, and help improve

Qualifications

• Experience of independently managing complex and fast-changing diaries.
• Strong inbox management skills and the ability to prioritise urgent communications.
• Excellent organisation and prioritisation skills with the judgement to make decisions independently.
• High levels of confidentiality and discretion when handling sensitive information.
• Experience of supporting an HR or People function is helpful but isn’t essential.

Responsibilities

• Independently manage a complex diary, balancing competing requests and changing priorities from senior stakeholders.
• Manage the People Director’s inbox, identifying urgent communications and making sure important actions are prioritised.
• Coordinate meetings and support effective relationships with senior stakeholders, Executive Assistants and Personal Assistants.
• Welcome external visitors to Angel Court when required and act as their first point of contact.
• Provide administrative and coordination support to People Partners.
• Track activities and follow up actions to help keep the People Partnering team organised and on schedule.
• Support People processes, including changes to grades and salaries, Workday activities and reporting requests.
• Review reports and data to provide practical support to the People Partnering team.
• Handle confidential and sensitive information with care and discretion.
• Look for ways to improve team organisation, efficiency and day-to-day ways of working.
• Previous experience supporting an HR or People function, handling sensitive people-related information or supporting data and reporting activities would be helpful, but isn’t essential.

Skills

Diary management

Inbox management

Organisation skills

Proactive approach

Stakeholder management

Decision making

Collaboration with PAs

Confidentiality

Administrative coordination

Reporting support

Adaptability

HR/People support

Job description

Job Description: Job Title: Assistant to People Director, Group and Global Functions Location: Angel Court, London Location status: Hybrid Contract: Permanent Working Hours: Part time, 25 hours per week across four or five days, with flexibility around how the hours are worked

We make health happen At Bupa, our purpose is helping people live longer, healthier, happier lives and making a better world. Our Group People Team supports the colleagues who bring this purpose to life, helping make sure our people strategy and priorities are delivered effectively across Group and Global Functions.

As Assistant to the People Director, Group and Global Functions, you’ll provide wide-ranging support to the People Director and the wider People Team. You’ll play an important part in keeping the team organised, connected and focused, helping everything run smoothly day to day. This is a varied Team Assistant opportunity where you’ll manage diaries and emails, support projects and events, coordinate team administration and help improve the way we work. With flexible part-time hours and exposure to a broad range of people activities, it's an opportunity to make a visible difference within a busy and collaborative team.

Key Responsibilities

As Assistant to the People Director, you’ll:

• Independently manage a complex diary, balancing competing requests and changing priorities from senior stakeholders.
• Manage the People Director’s inbox, identifying urgent communications and making sure important actions are prioritised.
• Coordinate meetings and support effective relationships with senior stakeholders, Executive Assistants and Personal Assistants.
• Welcome external visitors to Angel Court when required and act as their first point of contact.
• Provide administrative and coordination support to People Partners.
• Track activities and follow up actions to help keep the People Partnering team organised and on schedule.
• Support People processes, including changes to grades and salaries, Workday activities and reporting requests.
• Review reports and data to provide practical support to the People Partnering team.
• Handle confidential and sensitive information with care and discretion.
• Look for ways to improve team organisation, efficiency and day-to-day ways of working.

What We’re Looking For

You’ll bring:

• Experience of independently managing complex and fast-changing diaries.
• Strong inbox management skills and the ability to recognise and prioritise urgent communications.
• Excellent organisation and prioritisation skills, with the judgement to make decisions independently.
• A proactive approach and the confidence to take ownership without needing constant direction.
• Strong stakeholder management and relationship-building skills.
• The confidence to constructively challenge requests, agree realistic priorities and influence senior stakeholders.
• The ability to build collaborative relationships with Executive Assistants and Personal Assistants supporting senior leaders.
• High levels of confidentiality and discretion when handling sensitive information.
• Experience of administrative coordination in a busy environment.
• The ability to analyse information and support basic reporting requests.
• The flexibility to respond calmly and effectively when priorities change.
• Previous experience supporting an HR or People function, handling sensitive people-related information or supporting data and reporting activities would be helpful, but isn’t essential.

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social and environmental wellbeing. We support flexible working and have a range of family friendly benefits. Joining Bupa in this role you will receive the following benefits and more:

• Bupa medical care
• Health assessment
• Life assurance and competitive pension plan

Why Bupa

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do. We encourage all of our people to Be you at Bupa, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences.

Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We'll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

If you require information regarding this role in an alternative format, please email: [e-mail].

Time Type: Full time Job Area: Locations: Angel Court, London Be at the heart of helping people live longer healthier, happier lives and making a better world. We employ more than 80,000 people globally who are making this a reality. If you've got the belief, the drive and the talent to help us in our ambition then we’d like to hear from you. Wherever you work, one thing stands out about Bupa people. Our customers are our passion – they're at the heart of our positively different culture of care. At Bupa you'll be challenged, you'll be encouraged to innovate, and collaborate with colleagues who are committed to delivering exceptional experiences. We trust, respect and consider everyone, knowing your difference will make the difference.