Hybrid Administrative Officer

West Sussex County Council; Littlehampton; Hybrid; GBP 27,000 - 28,000; Full time

Job summary

West Sussex County Council is seeking a proactive administrative professional for its Littlehampton/Adur office base. The role involves delivering a high-quality admin service, data entry, reception duties, meeting coordination, and timely reporting to support service objectives.

You will work as part of a team, building strong working relationships and communicating effectively in English, both verbally and in writing.

Qualifications

• Good communication skills for answering queries by phone, email and in person.
• Clear and effective written communication to produce minutes, reports and correspondence.
• Numeracy to perform financial calculations and data collection.
• Analytical and problem-solving skills with understanding of policies and procedures.
• Willingness to learn new systems and adapt to changing ways of working.
• Proficiency in MS Office (Outlook, Teams, Word, Excel).

Responsibilities

• Provide a customer-focused administrative service and manage daily tasks.
• Greet visitors at receptions and guide them accordingly.
• Take and transcribe notes for meetings (including minutes) and prepare agendas.
• Arrange meetings (virtual and in person) and update spreadsheets.
• Order stationery and support procurement tasks and IT issues for staff.
• Support new starters and leavers with IT kits and access arrangements.
• Prepare reports and collate information to support service delivery.

Skills

Communication

Written communication

Numeracy

Analytical thinking

Adaptability

IT skills

Education

GCSEs incl. Maths & English

Tools

Mosaic

SAP

Microsoft Office

Job description

West Sussex County Council is seeking a proactive administrative professional for its Littlehampton/Adur office base. The role involves delivering a high-quality admin service, data entry, reception duties, meeting coordination, and timely reporting to support service objectives.

You will work as part of a team, building strong working relationships and communicating effectively in English, both verbally and in writing.