Hybrid Admin & Reception Coordinator

West Sussex County Council; Littlehampton; Hybrid; GBP 27,000 - 28,000; Full time

Job summary

West Sussex County Council is seeking a proactive administrator for a hybrid role based in Littlehampton. You will deliver a broad range of admin tasks, from data entry and handling signposting at receptions to coordinating meetings and maintaining case notes in Mosaic.

Applicants should have at least 4 GCSEs including Maths and English, strong IT skills, and experience in an office environment. Desirable knowledge of Mosaic or SAP will help.

Qualifications

• 4 GCSEs with A-C / 4-9 passes including Maths and English, or equivalent qualification or experience.
• Sound and accurate overall IT knowledge and experience in using Microsoft Office including Word, Excel and Teams.
• Experience of working in an office environment.
• Some knowledge and technical skills in the use of major computerised systems (for example, SAP or Mosaic) – Desirable

Responsibilities

• Data entry, welcoming and signposting the public visiting council receptions, uploading, copy documents and recording case notes on Mosaic.
• Arranging meetings (both virtually and in person), sending agendas, collating information, updating spreadsheets, ordering stationery, procurement tasks.
• Supporting staff with logging IT issues, arranging new starters IT kit and supporting leavers.
• Note taking at complex meetings, arranging large scale events and meetings, coordinating statutory panels, and producing reports and meeting minutes.

Skills

Excellent IT skills

Good communication

Numeracy

Analytical skills

Teamwork

Education

GCSEs including Maths and English

Tools

Mosaic

SAP

Job description

West Sussex County Council is seeking a proactive administrator for a hybrid role based in Littlehampton. You will deliver a broad range of admin tasks, from data entry and handling signposting at receptions to coordinating meetings and maintaining case notes in Mosaic.

Applicants should have at least 4 GCSEs including Maths and English, strong IT skills, and experience in an office environment. Desirable knowledge of Mosaic or SAP will help.