Hybrid Admin & Contracts Supervisor

Calibre Search; Leeds; Hybrid; GBP 32,000 - 39,000; Full time

Job summary

Calibre Search is recruiting an experienced Admin Supervisor in Leeds to support the financial and commercial management of a major contract. The role combines contract administration, reporting, invoicing, and forecasting within a facilities management and corporate real estate context.

You will work closely with operations, finance and clients, ensuring accurate records, timely billing and robust financial controls in a hybrid setup (3 days in the office, 2 days WFH).

Qualifications

• Strong IT skills, particularly Microsoft Excel, Word, Outlook and PowerPoint.
• Intermediate to advanced Excel skills with a strong understanding of financial data.
• Experience in contract, facilities management or similar environment.
• Strong commercial and financial administration experience.
• Excellent attention to detail and a high level of accuracy.
• Strong verbal and written communication.
• Customer-focused approach with ability to build relationships.
• Excellent organisational and time-management skills.
• Ability to prioritise, work under pressure and meet deadlines.

Responsibilities

• Support the management and control of all financial and commercial aspects of the contract.
• Produce accurate financial information, reports and supporting documentation.
• Maintain accurate manual and electronic records in line with requirements.
• Prepare and issue contractual and client reports within deadlines.
• Maintain quality management documentation and ensure compliance with processes.
• Coordinate quotations, purchase orders, invoices, timesheets and holidays.
• Raise purchase orders and manage subcontractor administration.
• Assist with valuation production and presentation of commercial results.
• Prepare renewal docs and short-range planning information.
• Collate and present regular portfolio and contract reviews.

Skills

Excel

Word

Outlook

PowerPoint

Attention to detail

Organisational skills

Time management

Communication skills

Problem solving

Tools

Anaplan

Job description

Calibre Search is recruiting an experienced Admin Supervisor in Leeds to support the financial and commercial management of a major contract. The role combines contract administration, reporting, invoicing, and forecasting within a facilities management and corporate real estate context.

You will work closely with operations, finance and clients, ensuring accurate records, timely billing and robust financial controls in a hybrid setup (3 days in the office, 2 days WFH).