Human Resources Assistant

Randstad UK; Sheffield; Hybrid; GBP 21,000 - 27,000; Full time

Job summary

Randstad UK in Sheffield is seeking a hands-on HR Assistant to join a government-backed development bank within city centre on an initial 3‑month contract. Operating in a hybrid setup, this role supports the People team with Employee Relations casework, documentation, and direct resourcing across corporate business areas.

You will act as a first contact for routine HR queries, draft letters, maintain records, attend meetings as note-taker, and assist with interviewing and onboarding.

Qualifications

• Proven HR Assistant experience with exposure to ER processes.
• Excellent minute-taking and record-keeping.
• Strong drafting skills for HR letters and documentation.
• Experience supporting recruitment and onboarding.
• Proficient with HR systems and MS Office.

Responsibilities

• Act as first point of contact for routine HR and ER queries.
• Administer live ER cases including disciplinary and absence management.
• Draft letters and maintain accurate employee records.
• Assist with job postings, shortlisting, and interview coordination.
• Attend meetings as note-taker and produce minutes.

Skills

ER casework

Minute-taking

Document drafting

Recruitment support

HR systems

MS Office

Tools

ATS platforms

MS Office

Job description

Location: Sheffield (Hybrid – 2 days in office, 3 days remote)

Contract Duration: 3 months initial contract

Start Date: ASAP

Role Overview

An exciting opportunity has arisen for a hands‑on HR Assistant to join a government‑backed development bank based in Sheffield city centre on an initial 3‑month contract. Operating within a hybrid setup, this position plays a key operational role in supporting the wider People team, handling core Employee Relations casework, generating formal documentation, and assisting with direct resourcing across corporate business areas.

Key Responsibilities

• Employee Relations & Casework Support:
• Act as a first point of contact for routine HR and Employee Relations queries across various business units.
• Provide end‑to‑end administration support on live ER cases, including capability, performance management, disciplinaries, and sickness absence management.
• Assist managers with dealing with formal and informal grievances in line with internal policies and legal standards.
• Documentation & Governance:
• Draft, produce, and issue all outcome letters, formal written correspondence, and case documentation in a timely and compliant manner.
• Maintain precise employee records and keep HR systems updated with case progression and management data.
• Formal Note‑Taking:
• Attend formal HR meetings, disciplinary hearings, grievance panels, and consultations as the designated note‑taker.
• Produce clear, accurate, and concise minutes/notes from complex and sensitive discussions to support formal outcomes.
• Internal Recruitment Support:
• Assist with posting job adverts, screening and shortlisting candidate applications, and coordinating interview schedules.
• Participate in interview panels or coordinate onboarding documentation where required.

Key Requirements & Experience

• HR Administration & ER Exposure: Proven background operating as an HR Assistant, HR Administrator, or junior HR Advisor with hands‑on exposure to ER processes and grievance procedures.
• Exceptional Note‑Taking Skills: Fast, accurate minute‑taking and record‑keeping ability during sensitive and formal meetings.
• Document Drafting: Strong written communication skills with the capability to produce high‑quality, professional HR letters and formal documentation.
• Recruitment Experience: Prior experience assisting with end‑to‑end internal recruitment, candidate shortlisting, or agency coordination.
• Systems & Organisational Skills: Proficient with modern HR systems, ATS platforms, and Microsoft Office, paired with high attention to detail.
• Availability: Immediately available or on a short notice period to start on‑site in Sheffield ASAP.