Human Resources Advisor

GradBay; Oxford; On-site; GBP 36,000 - 48,000; Full time

Job summary

GradBay in Oxford seeks an experienced HR Administrator/Generalist to support day-to-day HR operations and people initiatives. You will advise managers, help deliver people plans, and ensure processes run smoothly across the business.

This full-time role covers onboarding, employee records, payroll support, HR systems, wellbeing, and compliance. You will engage with stakeholders and help shape policies and projects across the organisation.

Qualifications

• Previous experience in HR administration or generalist HR
• Understanding of employment law and HR best practices
• Strong organisational skills and ability to manage multiple priorities
• Excellent communication with stakeholders at all levels
• Discretion handling confidential information
• Experience using HR systems and data reporting
• Proficiency with Word, Excel, Outlook
• Proactive, self-motivated with ownership

Responsibilities

• HR support and advisory to managers on employee relations and policy
• Support senior HR leadership with complex cases
• Develop and improve HR policies and procedures
• Participate in HR projects across people initiatives
• Respond to ad hoc requests and adapt to changing needs
• Build relationships with stakeholders across the business
• Maintain communications with internal stakeholders
• Liaise with external providers
• Support all stages of employee lifecycle from hiring to offboarding
• Assist onboarding and payroll administration
• Maintain employee records and pre-employment checks
• Promote HR platforms and analyze people metrics
• Coordinate wellbeing initiatives and health & safety
• Assist in office environment and facilities liaison
• Support company events and culture initiatives

Skills

HR administration

HR policy knowledge

Employee relations

Communication

Confidentiality

HR data reporting

Proactive ownership

Tools

HRIS systems

Excel

Outlook

Payroll systems

Job description

Job Description

About the Role

This role plays a key part in supporting both day-to-day HR operations and wider people initiatives across the business. Working closely with leadership, you will help deliver people plans, provide guidance to managers, and ensure HR processes run smoothly and effectively.

Key Responsibilities

HR support and advisory

• Act as a trusted point of contact for managers, providing guidance on employee relations and HR best practice
• Support senior HR leadership with more complex cases and sensitive matters
• Contribute to the ongoing development and improvement of policies and procedures
• Participate in HR projects and provide support across a range of people-related initiatives
• Respond to ad hoc requests and adapt to changing business needs

Stakeholder engagement

• Build strong relationships across the business to understand team needs and priorities
• Maintain clear and consistent communication channels with internal stakeholders
• Liaise with external providers such as recruitment partners, benefits providers, and facilities contacts

Employee lifecycle management

• Support all stages of the employee journey, from hiring and onboarding through to offboarding
• Help deliver a positive onboarding experience for new employees
• Maintain accurate and up-to-date employee records and documentation
• Ensure appropriate pre-employment checks are completed
• Assist with the administration of payroll and benefits processes

HR systems and data

• Maintain and continuously improve HR systems, ensuring data accuracy and usability
• Support reporting and analysis for performance reviews, surveys, and other people metrics
• Promote the effective use of HR platforms across the organisation
• Identify opportunities to enhance processes and improve the user experience

Compliance, wellbeing, and office environment

• Support health and safety processes, ensuring policies and procedures are up to date
• Coordinate wellbeing initiatives and relevant training (e.g. first aid or mental health support)
• Assist in maintaining safe, well-managed office environments
• Liaise with facilities providers and landlords where required

Culture and events

• Contribute to fostering a positive and inclusive workplace culture
• Support the planning and delivery of company events, team activities, and internal initiatives

What We’re Looking For

• Previous experience in an HR administration or generalist HR role
• A good understanding of employment law and HR best practices
• Strong organisational skills, with the ability to manage multiple priorities
• Excellent communication skills and the ability to work with stakeholders at all levels
• High level of discretion when handling confidential information
• Experience using HR systems and producing data reports
• Proficiency in common workplace tools (e.g. Word, Excel, Outlook)
• A proactive, self-motivated approach with a strong sense of ownership

Experience supporting payroll processes or working with external providers would be beneficial.

Additional Information

• Full-time, permanent role
• Standard working hours, Monday to Friday
• Probationary period applies
• Pre-employment checks may be required as part of the hiring process

About the Organisation

Our client is on a mission-led organisation focused on helping individuals navigate the transition from education into employment. By combining technology, partnerships, and insights, they aim to create meaningful opportunities and support long-term career development.