Human Resources Administrator

Optical Express; Glasgow; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

33 days annual leave*

Free Laser Eye Surgery and Intraocular

Free eye tests

Discounted eyewear

Family discount scheme

Training and development opportunities

Employee Assistance Programme

Job summary

Optical Express is seeking an HR Administrator to join our HR Team in Glasgow. You will handle administration and employee communications, maintain trackers, prepare correspondence and support onboarding, offboarding and HR projects.

Candidates should have HR Admin experience with strong Microsoft Office skills, excellent communication and meticulous attention to detail in a fast-paced environment.

Qualifications

• Experience in HR Administration.
• Proficient with Microsoft Office and Outlook.
• Excellent interpersonal and administration skills.
• Good time management and attention to detail.

Responsibilities

• Answer HR-related calls and provide guidance, escalating as needed.
• Keep HR trackers up to date.
• Prepare written employee correspondence.
• Act as the HR contact for matters and perform administrative tasks.
• Assist with People projects and reports.
• Maintain employee files, acknowledge resignations, draft contracts, support onboarding/offboarding.
• Carry out duties as directed by the HR Manager.
• Ensure confidentiality and GDPR compliance.

Skills

Time management

Attention to detail

HR administration

Communication

Tools

Microsoft Office

Outlook

Job description

Hours of work - Mon - Friday 9am to 5.30pm, 40 hrs per week

Salary - Competitive DoE

Optical Express are currently looking for an Administrator to join our HR Team. The HR Administrator will be responsible for administration and correspondence with employees. Good time management skills are essential for this role, as well as excellent attention to detail. The HR Administrator will utilise their excellent interpersonal and administration skills to ensure that all communications with employees are to the required standard.

Optical Express and ACES are focused on delivering exceptional patient care, outstanding clinical outcomes and continued investment in our people and technology. With clinics across the UK, Ireland and mainland Europe, we offer a huge variety of exciting career opportunities.

The Optical Express and ACES team work together, collectively, and consistently striving for excellence. We support each other, respect each other and are committed to a culture of care, trust and integrity.

It is truly an exciting time to join the team as we continue to grow our NHS treatment clinics across England. ACES is an independent NHS eye care provider that aims to treat patients efficiently, providing NHS cataract treatment within 4 weeks from pre-assessment whilst aiding the burden on the NHS due to ever growing waiting lists.

Key Responsibilities

• Answering telephone calls and providing guidance on general HR related queries, escalating as appropriate.
• Keeping HR trackers up to date.
• Preparation of written employee correspondence.
• Acting as the key point of contact for HR matters, and conducting administrative tasks as required for this area of the business.
• Assisting with People projects and reports alongside day-to-day tasks.
• Carrying out general administration tasks to ensure employee files are kept up to date, acknowledging resignations; writing contracts of employments; supporting the onboarding/offboarding processes etc.
• To carry out duties as directed by the HR Manager.
• Ensuring confidentially and security in accordance with Data Protection Act and in line with GDPR.
• Meticulous attention to detail.
• Adaptable with a flexible approach to work.
• Demonstrates confidentiality, integrity and discretion.
• Resilient with the ability to perform under pressure and to tight deadlines.
• A team player who can work well independently and use their own initiative.
• Able to prioritise competing and varied demands.
• Proficient with Microsoft Office and Outlook.
• Previous experience in HR Administration.

A career at Optical Express is fulfilling, fun and rewarding. As an employee, you can benefit from the following:

• State of the art, modern working environments
• 33 days annual leave*
• Free Laser Eye Surgery and Intraocular Lens Surgery
• Free eye tests
• Discounted prescription eye wear and sunglasses
• Generous Optical Express friends and family discount scheme
• Ongoing training and development opportunities
• Access to a range of exclusive offers, discounts and rewards
• Employee Assistance Programme and Wellbeing Solutions/Support