Hub Admin & Coordination Specialist

Ministry of Justice; Wotton-under-Edge; On-site; GBP 23,000 - 27,000; Full time

Job summary

The Ministry of Justice is seeking an organised Administrator to provide high-quality support across the South West and South Central prisons hub. The role requires regular travel between establishments and close collaboration with senior leaders to keep operations smooth and efficient.

You will handle general admin duties, diary management for Senior Managers, vetting processes, procurement, and IT support within the hub, ensuring timely responses and accurate data handling.

Qualifications

• Experience providing general administrative support and diary management.
• Ability to monitor and action items from shared mailboxes.
• Experience with procurement systems and creating purchase orders.
• Strong communication with stakeholders and colleagues.

Responsibilities

• Be the first point of contact for general administrative support, including booking meeting rooms and equipment.
• Monitor the Directorate mailbox and log requests in the appropriate folder/spreadsheet.
• Provide diary management and administrative support for Senior Managers.
• Act as the Directorate QPC, logging and processing CRS cases until completion.
• Arrange meetings, prepare materials, take and write up minutes to a high standard.
• Order items via i-procurement, ensuring forms are correct and in line with policy.
• For non-catalogue items use Government Procurement Card (GPC) and record purchases with PO numbers.
• Record sickness absences on Oracle for staff in the defined work area.
• Act as Vetting Contact Point and process vetting documentation with SSCL.
• Coordinate bulk printing requests and distribute to recipients.
• Respond to general IT queries and provide basic IT support for the area.
• Manage complaints and queries as Directorate SPOC and maintain distribution lists.

Skills

Diary management

Administrative support

Stakeholder communication

Travel coordination

Tools

i-procurement system

Oracle

Ge​neral GPC usage

Job description

The Ministry of Justice is seeking an organised Administrator to provide high-quality support across the South West and South Central prisons hub. The role requires regular travel between establishments and close collaboration with senior leaders to keep operations smooth and efficient.

You will handle general admin duties, diary management for Senior Managers, vetting processes, procurement, and IT support within the hub, ensuring timely responses and accurate data handling.