HRIS Specialist, EMEA

JAC Recruitment; Greater London; On-site; GBP 70,000 - 95,000; Full time

Job summary

JAC Recruitment is seeking an experienced HRIS Specialist to govern HR technology across EMEA, ensuring data integrity and GDPR compliance. You will manage HR systems administration, vendor relations, and inclusively drive reporting, analytics and process improvements.

You will lead system integrations, data governance and project work with IT and HR partners, enabling scalable HR operations and user-friendly experiences for employees and managers.

Qualifications

• Strong HRIS administration and systems management experience.

Responsibilities

• Own and manage the HR technology landscape across EMEA, ensuring systems remain effective, secure and aligned to business requirements.
• Act as System Administrator for HR platforms.
• Manage user access, security roles, workflows, configuration and system governance.
• Maintain relationships with HR technology vendors and external providers.
• Ensure HR systems support the full employee lifecycle, organisational growth and future scalability.
• Establish and maintain robust data governance standards, policies and controls.
• Monitor data accuracy, completeness and consistency through regular audits and validation activities.
• Ensure compliance with GDPR, data privacy requirements and company information security standards.
• Develop processes for data retention, archiving, access management and audit readiness.
• Produce and maintain HR data dictionaries, governance documentation and operating procedures.
• Develop and maintain HR dashboards, workforce reports and people analytics capability.
• Produce regular and ad hoc reporting for HR, Finance and business leaders.
• Analyse workforce metrics including headcount, turnover, absence, recruitment, compensation and organisational trends.
• Support workforce planning, budgeting and organisational decision-making through data-driven insights.
• Improve reporting automation and self-service analytics capabilities across the business.
• Identify opportunities to optimise HR processes through technology enhancements and automation.
• Lead the configuration, enhancement and continuous improvement of HR systems.
• Manage integration requirements between HRIS, payroll, benefits, finance and other business systems.
• Coordinate system upgrades, testing and release management activities.
• Develop business requirements and work with vendors and IT teams to implement solutions.
• Ensure system changes are effectively documented, tested and communicated.
• Act as the primary point of contact for HR systems support across EMEA.
• Troubleshoot system issues and coordinate resolution with vendors and technology partners.
• Provide expert guidance to HR teams, managers and employees on HR systems functionality.
• Develop training materials, user guides and knowledge resources.
• Deliver system training and promote adoption of self-service tools and digital solutions.
• Monitor user feedback and identify opportunities to improve user experience.
• Lead and support HR technology projects from planning through implementation.
• Manage project plans, timelines, risks and stakeholder communications.
• Coordinate data migration, system testing, user acceptance testing and deployment activities.
• Support HR transformation and digitalisation initiatives.
• Partner with HR, IT, Finance and external providers to deliver successful HR technology solutions.
• Ensure projects achieve intended business outcomes, efficiencies and user adoption targets.

Skills

HRIS administration

Data governance

GDPR/data privacy

Data analytics

Stakeholder management

System integrations

Project management

Excel

Power BI

Tools

SuccessFactors

S/4HANA

Okta/SSO

SAP Concur

Storeforce

ATOSS

Illness Manager

Workday

Oracle HCM

Dayforce

Job description

Summary Of Job Purpose

We are on a mission to drive and expand their global business and become the most iconic premium lifestyle brand. We are seeking an experienced HRIS Specialist to join our HR team. The HRIS Specialist is responsible for the administration, governance, optimisation and continuous improvement of HR systems across the EMEA region. The role serves as the subject matter expert for HR technology, employee data management, reporting and system-enabled HR processes, ensuring data integrity, compliance, security and HRIS user experience for employees, managers and HR stakeholders.

Duties And Responsibilities

HRIS Ecosystem Management

• Own and manage the HR technology landscape across EMEA, ensuring systems remain effective, secure and aligned to business requirements.


• Act as System Administrator for HR platforms, including HRIS, employee self-service, manager self-service and integrated HR applications.


• Manage user access, security roles, workflows, configuration and system governance.


• Maintain relationships with HR technology vendors and external providers.


• Ensure HR systems support the full employee lifecycle, organisational growth and future scalability.

Data Integrity & Governance

• Act as custodian of employee data across all HR systems.


• Establish and maintain robust data governance standards, policies and controls.


• Monitor data accuracy, completeness and consistency through regular audits and validation activities.


• Ensure compliance with GDPR, data privacy requirements and company information security standards.


• Develop processes for data retention, archiving, access management and audit readiness.


• Produce and maintain HR data dictionaries, governance documentation and operating procedures.

Reporting & Analytics Capability

• Develop and maintain HR dashboards, workforce reports and people analytics capability.


• Produce regular and ad hoc reporting for HR, Finance and business leaders.


• Aalyse workforce metrics including headcount, turnover, absence, recruitment, compensation and organisational trends.


• Support workforce planning, budgeting and organisational decision-making through data-driven insights.


• Improve reporting automation and self-service analytics capabilities across the business.

System Improvements & Integrations

• Identify opportunities to optimise HR processes through technology enhancements and automation.


• Lead the configuration, enhancement and continuous improvement of HR systems.


• Manage integration requirements between HRIS, payroll, benefits, finance and other business systems.


• Coordinate system upgrades, testing and release management activities.


• Develop business requirements and work with vendors and IT teams to implement solutions.


• Ensure system changes are effectively documented, tested and communicated.

Systems Support & Training

• Act as the primary point of contact for HR systems support across EMEA.


• Troubleshoot system issues and coordinate resolution with vendors and technology partners.


• Provide expert guidance to HR teams, managers and employees on HR systems functionality.


• Develop training materials, user guides and knowledge resources.


• Deliver system training and promote adoption of self-service tools and digital solutions.


• Monitor user feedback and identify opportunities to improve user experience.

Technology Projects

• Lead and support HR technology projects from planning through implementation.


• Manage project plans, timelines, risks and stakeholder communications.


• Coordinate data migration, system testing, user acceptance testing and deployment activities.


• Support HR transformation and digitalisation initiatives.


• Partner with HR, IT, Finance and external providers to deliver successful HR technology solutions.


• Ensure projects achieve intended business outcomes, efficiencies and user adoption targets.

Essential

YOUR EXPERIENCE

• Strong HRIS administration and systems management experience.


• Significant experience administering SuccessFactors.


• Experience of managing data flows from SuccessFactors to S/4HANA, Okta/SSO. Experience of SAP Concur integration.


• Experience of workforce management apps such as Storeforce, ATOSS and Illness Manager.


• Other HRIS platforms (e.g. Workday, Oracle HCM, Dayforce or equivalent) are desirable.


• Strong understanding of HR processes and the employee lifecycle.


• Strong understanding of HR data governance, GDPR and data privacy requirements.


• Advanced reporting and workforce analytics capability.


• Experience managing system integrations (e.g. SAP Concur Integration) and technology projects.


• Strong stakeholder management and communication skills.


• Ability to translate business requirements into technical solutions.


• Advanced Excel and reporting tool expertise (Power BI desirable).


• Strong analytical and problem-solving capability.


• Experience working across multiple countries and jurisdictions.


• Ability to manage multiple projects and priorities simultaneously