HR Systems Analyst

Charles Russell Speechlys; Greater London; Hybrid; GBP 55,000 - 75,000; Full time

Job summary

Charles Russell Speechlys is seeking an HR Systems Analyst to maintain the firm’s HRIS, optimise system efficiency and support integrations. The role sits in a collaborative HR Operations, MI & Systems team and reports to the manager.

You will work across Employee Central, payroll, reporting and onboarding to ensure data integrity and effective delivery of HR processes. You will partner with IT, Finance and AMS to plan enhancements, run data cleanses and manage system changes while advocating

Qualifications

• Experience with SAP/SuccessFactors modules including EC, ECP (GUI), Onboarding, Comp, PMGM, Succession & Development.
• Proven track record delivering medium to high complexity HR system enhancements or module rollouts.
• Advanced MS Excel skills: VLOOKUPs, pivot tables, IF formulas.
• Knowledge of data protection regulations (GDPR).
• CIPD Level 5 accreditation or equivalent experience.

Responsibilities

• Act as a key point of contact for PeopleHub; support queries, resolve issues and help deliver the HRIS roadmap across EC, Payroll, Reporting and more.
• Collaborate with IT/Finance to plan, build and implement HRIS integrations and maintain current connections.
• Manage the Firm’s position management process; embed in Recruitment and Finance processes; handle imports, bulk updates, configuration changes, permissions and onboarding docs.
• Plan, build and implement new enhancements across the platform to improve HR processes.
• Support data cleanses and reconciliations; ensure data integrity and transparency for HR reporting.
• Assist with time off/absence module including period end processing and buy/sell.
• Apply EC Payroll and GUI knowledge to support payroll operations.
• Explain data flows between core HR and other systems and impact on other departments.
• Work with stakeholders to gather requirements, troubleshoot issues and propose practical solutions; provide training where needed.
• Support HR technology governance and platform management, including releases, testing and adoption; use SAP resources to improve SF adoption.
• Collaborate with AMS vendor to ensure effective service delivery and issue escalation.

Skills

SAP/SuccessFactors

HR systems enhancements

MS Excel

SFX Accreditation

AI capabilities in SAP SF

GDPR familiarity

Education

CIPD Level 5 accreditation or equivalent

Tools

SFX System Admin Accreditation

Job description

The HR function is split across several key areas Business Partnering; Talent and Culture which includes, Diversity, Equity & Inclusion; Reward & Benefits; Services & Policy; and Organisational Learning & Development, all working collaboratively together and with the wider business to deliver the people aligned Firm strategy. Providing a trusted, high-quality service and delivery in line with our Firm values is key to the professional reputation of the function.

Role Purpose

The HR Systems Analyst is responsible for the maintenance of the Firm’s HRIS, focusing on ensuring the system is working as effectively as possible, developing technical efficiency and supporting enhancements and integrations.

This role reports into the HR Operations, MI & Systems Manager and sits with the HR Operations, MI & Systems team.

Roles and Responsibilities

• Act as a key point of contact for PeopleHub, using detailed knowledge of the system and its data to support queries, resolve issues and help deliver the HR Systems roadmap across Employee Central (EC), Performance and Goal Management, Reporting, Employee Central Payroll, Onboarding, Platform, Succession and Development.
• Work with internal teams (IT, Finance) where necessary to plan, build and implement new HRIS integrations and support maintenance of current connections.
• Manage the Firm’s position management process independently, embedding this into Recruitment and Finance processes where needed, alongside regular system activity such as imports, bulk updates, configuration changes, permission role management and onboarding document updates.
• Plan, build and successfully implement new enhancements across the platform to improve HR processes.
• Support with regular data cleanses and reconciliations. Demonstrate an ongoing endeavour to ensure data integrity and transparency is achieved in all aspects to do with managing data, supporting the HR Reporting Analyst to deliver reliable information.
• Proactively support the time off/absence module, including Period end processing and absence buy/sell.
• Apply in depth knowledge of EC Payroll and GUI to support the running of the firm payroll.
• Apply and share knowledge of how data flows between the core HR database and other systems across the firm and specifically the downstream impacts on other departments.
• Work with business stakeholders to understand functional requirements, troubleshoot system issues and provide practical recommendations or alternative solutions where system limitations exist. Present ideas clearly and create or provide training and guidance where needed.
• Support HR technology governance and platform management best practice, including release management, system refreshes, testing, production moves and enhancement intake. Maintain a working knowledge of the SAP support model and use available SAP resources, including the SAP account team, to help improve adoption and use of the SuccessFactors platform.
• Partner with the AMS vendor to support effective service delivery, ensuring tickets are appropriately managed, prioritised and escalated where required.

Skills and Experience

• Previous experience of working with SAP/SuccessFactors with sound working knowledge of a variety of modules including EC, ECP (including GUI) Onboarding, Comp, PMGM, Succession & Development.
• Proven experience leading the delivery of medium to high complexity HR systems enhancements and/or module rollouts, with the ability to apply global design considerations and manage end-to-end implementation impacts.
• Intermediate skills in MS Excel (specifically ‘vlookups’, pivot tables, ‘if’ formulas etc.)
• System Admin SFX Accreditation
• Interest in, and experience of, generative and agentic AI capabilities within SAP SuccessFactors would be advantageous, particularly where this supports future system improvements and efficiencies.
• Understanding of data protection regulations e.g. GDPR
• CIPD Level 5 accreditation or equivalent relevant experience

Person Specification

• Able to effectively communicate, both in writing and verbally, to ensure that complex information is delivered clearly, concisely and relevant to the audience.
• Builds trusted working relationships with a range of stakeholders to support collaboration, alignment and delivery; understand HR system processes and turn functional requirements into workable system solutions.
• Strong analytical skills with the ability to interpret data and translate insights into actionable recommendations
• Comfortable using metrics and management information to inform decision-making
• Responds effectively to changing priorities while maintaining progress against key outcomes and meeting deadlines.
• Maintains quality, accuracy and attention to detail when working to competing demands or time pressures.

Hybrid working

We adopt a hybrid and flexible working approach, dependent on the requirements of the role and subject to manager approval.

Charles Russell Speechlys is an Equal Opportunities Employer, and we are committed to developing an increasingly diverse, inclusive and supportive culture where everyone can be themselves, feel valued, and that they can thrive and belong. Please see here for more information on our employee-led DEI Networks.