HRIS Administrator

Twinkl Educational Publishing; Sheffield; Hybrid; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Flexible working

Annual leave 33 days

Me Day

Charity day

Westfield Health

Learning & Development

Life assurance 4x

Parental leave upgrade

Awards program

Seasonal events

Job summary

Twinkl Educational Publishing is seeking an HRIS Administrator to maintain and develop our HR systems. You will keep employee data accurate, generate reports and dashboards, and provide first-line support to HR colleagues and managers in a hybrid role based in Sheffield.

The position focuses on data quality, system configuration in Sage People, and contributing to improvements in processes and reporting. Core hours are 10:00am–2:00pm, with 37.5 hours per week and a salary up to £36,000.

Qualifications

• Excel with lookups, data manipulation and basic analysis.
• Experience handling sensitive data in a professional environment.
• Experience producing reports or responding to data queries.
• Experience working with customers.
• High attention to detail and data accuracy.

Responsibilities

• System Management and Development: Maintain accurate system data and configurations in Sage People; make straightforward system changes and support testing, releases and upgrades.
• Data Quality: Run data checks, clean data issues, identify recurring problems.
• Reporting and Dashboards: Produce regular HR reports and dashboards; respond to ad hoc data requests.
• User Support: Provide first-line support; respond to queries and maintain guidance for users.
• Projects and Improvements: Support HR projects through testing, data prep and administration; suggest improvements.

Skills

Excel

Data analysis

Attention to detail

Documentation

Communication

Tools

Sage People

Job description

Location: Hybrid - 1 day a week in the Sheffield HQ, S11 8HW

Contract: Permanent

Hours: 37.5 hours (Core hours 10:00am - 2:00pm Monday - Friday)

Salary: Up to £36,000

We are looking for an HRIS Administrator to help keep our People systems running accurately, reliably and efficiently.

You will play an important role in supporting the day to day operation of our HR technology, maintaining accurate employee data, producing reports and dashboards, and providing 1st line support to HR colleagues and managers.

This is a great opportunity for someone who enjoys working with data and systems, has excellent attention to detail, and wants to develop their skills in HR systems and people analytics.

What you will be doing:

System Management and Development:

• Maintain accurate system data and configurations in Sage People.
• Make straightforward system changes, including fields, templates and basic workflows.
• Support system testing, releases and upgrades.
• Investigate and resolve standard issues, escalating more complex problems when required.
• Take ownership of smaller system changes and fixes as your experience develops.

Data Quality:

• Run regular data checks and audits to ensure information remains accurate and reliable.
• Clean and correct data issues.
• Identify and flag recurring data problems and trends.

Reporting and Dashboards:

• Produce regular reports and dashboards for HR and the wider business.
• Maintain and update existing reports.
• Respond to ad hoc data and reporting requests.
• Prepare data and carry out initial analysis to identify simple trends or anomalies.

User Support:

• Provide first-line support to employees, HR colleagues and managers.
• Respond to and resolve standard system and data queries.
• Maintain clear guidance, documentation and user information.
• Help users understand and make effective use of People systems.

Projects and Improvements

• Support HR and People projects through testing, data preparation and administration.
• Contribute ideas for improvements to systems, processes and data quality.
• Support deeper investigations by preparing accurate data and initial analysis.

Skills and Experience:

• Excel skills, including lookups, data manipulation and basic analysis.
• Experience working with sensitive data in a professional environment; this could be in HR, finance, operations or another data focused role.
• Experience producing reports or responding to data queries.
• Experience working with customers.
• Ability and confidence to work independently, seeking out solutions and using innovative thinking to identify improvements.
• High attention to detail and a strong focus on data accuracy and quality.
• Ability to follow processes while documenting your work clearly.
• Basic problem solving skills, with the ability to identify issues rather than simply complete tasks.
• Confidence in learning new systems and tools quickly.
• Good communication skills and a customer focused approach to supporting users.

Desirable skills and experience

It would be great if you also have:

• Experience working in an HR or People function.
• Experience supporting business systems or handling user queries.
• Experience carrying out data quality checks or audits.
• Experience building reports or dashboards, such as in Power BI.
• An understanding of basic data structures, including tables, fields and relationships.
• Exposure to system configuration, such as forms, fields or simple workflows.
• Experience contributing to projects or process improvements.
• The confidence to suggest improvements rather than simply follow instructions.

If you require a reasonable adjustment to the application/selection process to enable you to demonstrate your ability to perform the job requirements please include this at the foot of your covering letter. This will help us to understand any modifications we may need to make to support you throughout our selection process.

• A friendly, welcoming and supportive culture. We believe work should be fun and always put people before process
• Flexible working with fully remote and hybrid working options - early bird or night owl? No problem - our flexible working policy helps you work the hours that suits you best
• 33 days annual leave per year, pro rata. You decide which public holidays to recognise. After 2 years of employment, your annual leave entitlement will accrue year on year up to 38 days annual leave
• An additional day of annual leave, a Me Day, to take time for yourself
• Charity day to volunteer and support a registered charity of your choice
• Westfield Health (including Health Club discount and Westfield Rewards discount and cashback)
• Learning and Development opportunities, with opportunities for internal mobility across various departments / areas of the business
• 4 x annual salary death in service life assurance
• Enhanced parental and adoption leave after long service
• Quarterly awards designed to reward and recognise our wonderful Twinkl employees
• Seasonal events for all UK employees so you can catch up with your new colleagues in person