HR Systems Associate

fca; Greater London; On-site; GBP 39,000 - 52,000; Full time

Benefits offered by this job

25 days annual leave

Non-contributory pension (8-12%) and 8

Private healthcare

Job summary

FCA is seeking an HR Systems Associate to support and maintain our HR systems, with a focus on Workday. The role involves day-to-day administration, data quality, and system improvements to enable accurate HR processes across the organisation.

Based in London or other UK sites, the position offers exposure to HR data management, EIB integration work, and ongoing Workday configuration activities within a collaborative team.

Qualifications

• Proven experience with Workday or similar HR system.
• Experience handling core HR processes and data accuracy.

Responsibilities

• Provide day-to-day administration and user support for Workday and HR systems.
• Support core HR processes within Workday ensuring accurate transactions.
• Perform routine system administration and maintenance, update reference data and document configurations.
• Support data quality and governance activities through audits and reporting.
• Prepare, validate and process Workday data loads and support integrations.

Skills

Workday

HR data management

Data governance

Data loads

Tools

EIB data loads

Job description

Job title: HR Systems Associate

Division: Operations

Department: Human Resources

Salary

Salary: National (Edinburgh and Leeds) ranging from £39,100 to £48,800 and London from £41,600 to £51,900 (salary offered will be based on skills and experience)

Grade

This role is graded as: Corporate, L8 - Associate

About the FCA and team

We regulate financial services firms in the UK, to keep financial markets fair, thriving and effective. By joining us, you'll play a key part in protecting consumers, driving economic growth and shaping the future of UK finance services.

We are transforming to become a data-led regulator that identifies and runs towards future problems while pursuing the opportunities ahead. As part of this journey, our People function is evolving to ensure our systems, processes and data support the FCA to be at its best. Reliable people data relies on well-managed HR technology, and our HR Systems Associate plays an important role in supporting and maintaining our HR systems.

Working as part of the HR Analytics & Systems team, this role provides day-to-day support for Workday and associated HR technologies. You will help ensure the smooth operation of HR processes, support colleagues across HR and the wider organisation, investigate system issues, maintain data quality and contribute to system improvements.

You will also have the opportunity to develop your Workday skills through hands-on involvement in configuration activities, testing, data management and integrations support, including Enterprise Interface Builder (EIB) data loads. This role is ideal for someone with some experience of HR systems who enjoys problem-solving, working with data and delivering a positive user experience.

Role responsibilities

• Provide day-to-day administration and user support for Workday and other HR systems, investigating queries, resolving issues and supporting the smooth delivery of HR processes
• Support core HR processes within Workday, ensuring transactions are completed accurately and in accordance with agreed procedures
• Carry out routine system administration and maintenance activities, including updates to reference data, notifications, system settings, approved configuration changes and maintenance of system documentation and guidance materials
• Support data quality and governance activities through audits, validation checks, reporting, data corrections and ongoing monitoring
• Prepare, validate and process Workday EIB data loads, and support integrations and data transfer activities by monitoring interfaces, investigating errors and working with colleagues and suppliers to resolve issues
• Support Workday releases, enhancements and projects through testing, user acceptance testing (UAT), documentation updates and post-release activities
• Collaborate with HR, Payroll, IT and wider stakeholders to understand requirements, support effective business processes and deliver a positive user experience
• Contribute to continuous improvement by identifying opportunities to enhance system functionality, data quality, user experience and operational processes

Skills required

Minimum

• Proven experience using, supporting or administering Workday or another HR system in an operational environment
• Demonstrable experience of working with core HR processes across the employee lifecycle, using HR systems to support effective process controls and maintain accurate employee data undefined

Essential

• Experience supporting HR system users, providing guidance on system processes and transactions and delivering a positive user experience
• Experience with HR system administration, maintenance, testing and configuration activities, including updates to reference data, notifications, business processes or other system settings
• Experience working with HR data, including data validation, data quality management, reporting, audits, updates and governance activities
• Experience preparing, validating or processing data loads, EIBs, integrations or related data transfer processes within Workday or similar systems
• Solid analytical and problem-solving skills, with the ability to identify, investigate and resolve system and data issues in a structured manner
• Effective written and verbal communication skills, with the ability to explain technical concepts clearly to non-technical audiences and build effective relationships across teams
• Well-organised and self-motivated, with the ability to prioritise competing workloads, manage multiple tasks and demonstrate a continuous improvement mindset

Benefits

• 25 days annual leave plus bank holidays
• Non-contributory pension (8-12% depending on age) and life assurance at eight times your salary
• Private healthcare with Bupa, income protection