HR Shared Services Co-ordinator

3000 Invesco UK Limited; Henley-on-Thames; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Company-provided healthcare

Competitive annual leave

Flexible working options - hybrid

Generous pension provisions

Income protection

Health and wellness benefits

Volunteering days

Enhanced parental leave

Life insurance

Job summary

Invesco in the United Kingdom is seeking a HR Shared Services Coordinator to support HR operations across regional teams. You will handle inquiries via the employee portal and workday/ServiceNow transactions, ensuring accurate data and timely responses.

The role requires strong communication, attention to detail, and knowledge of HR processes; hybrid working is available, and you will collaborate with HR Partners to deliver consistent service.

Qualifications

• Direct related HR experience in a customer/client focused role.
• General knowledge of HR best practices and employment law is preferred.
• Proficiency with Microsoft Outlook and advanced skills in Word, Excel and PowerPoint are required.
• Proven skills in Workday, or equivalent HR systems, are required.

Responsibilities

• Serves as first point of contact/triage for incoming employee and manager inquiries through employee portal (myConnect), routing to content or escalating specialised requests to the appropriate HR team member.
• Processes and approves HR system transactions originating in Workday and ServiceNow, including employee changes, new hires, and terminations.
• Acts as an expert and owner of data and processes; reviews and works with HR team members to resolve data audit issues and participates in process improvements for data management and other HR initiatives.
• Coordinates with other HR team members to provide client support and service to assigned groups in payroll, compensation, or benefit-related questions and issues.
• Maintains employee data in systems and manages the process for complete and up-to-date personnel records.
• Organises and maintains employee files in compliance with regulatory requirements.
• Prepares reports for internal business partners; collaborates with the Digital HR team to create custom reports.
• Supports Regulated Roles, including initiating background checks and maintaining training records.
• Provides administrative support for HR invoices and department projects.
• Assists other HR team members in the execution of department-specific projects.
• Other duties including HR/event planning and general office management duties.

Skills

HR experience

Microsoft Outlook

Excel

PowerPoint

Education

A Level or equivalent

Tools

Workday

ServiceNow

Job description

As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.

Job Description

We have an outstanding benefits package which includes:

• Company-provided healthcare
• A competitive annual leave allowance
• Flexible working options, including hybrid working arrangements
• Generous pension provisions
• Income protection
• Health and wellness benefits
• Volunteering days
• Enhanced parental leave
• Life insurance

Your role

Under limited supervision, utilising established policies, procedures, and customary practices, the HR Shared Services Coordinator performs a variety of general HR duties and supports members of the regional Human Resources team, including HR Business Partners and Advisors for assigned client groups across multiple countries. The HR Shared Services Coordinator will be responsible for managing incoming inquiries from managers and employees for the region through ServiceNow and will route and/or escape specialised queries to the appropriate teams.

Key Responsibilities

• Serves as first point of contact/triage for incoming employee and manager inquiries through employee portal (myConnect), either routing employees and managers to available knowledge content, resolving the inquiry if possible, or escalating specialised requests to the appropriate HR team member
• Processes and approves HR system transactions originating primarily in Workday and ServiceNow, including employee changes, new hires, and terminations
• Acts as an expert and owner of data and processes; reviews and works with HR team members to resolve identified data audit issues and actively participates in process improvements for data management and other HR-related initiatives
• Coordinates with other HR team members to provide overall client support and service to assigned groups in the form of resolution of administrative or routine payroll, compensation, or benefit-related questions and issues
• Maintains employee data in systems and manages process for completion of accurate and up-to-date personnel records
• Organises and maintains employee files in compliance with regulatory requirements
• Prepares reports for internal business partners; engages the Digital HR team to create custom reports, as needed
• Understands requirements and provides support in relation to Regulated Roles, including initiating background checks
• Maintain continuing professional training/development record for regulated roles in compliance with regulatory requirements
• Provides administrative support for a full range of HR activities including processing HR invoices
• Assists other HR team members in the execution of department-specific projects
• Other duties as assigned (will include support with HR and Invesco event planning and other general office management duties)

What you can bring

• Direct related HR experience in a customer/client focused role
• General knowledge of HR best practices and employment law is preferred
• Proficiency with Microsoft Outlook and advanced skills in Word, Excel and PowerPoint are required
• Proven skills in Workday, or equivalent HR systems, are required
• Strong communication skills are required
• Strong attention to detail is required
• Flexibility and willingness to listen and learn from other people's opinions
• Interpersonal skills necessary to effectively build relationships and communicate with people at all levels of seniority within the HR team and across the business
• Very strong organisational/prioritisation/time management skills
• Strong problem-solving skills
• A Level standard education or equivalent and direct related HR experience in a client-focused environment required

Disability Confident Scheme

Applicants who opt in to the Disability Confident Scheme and meet the criteria for the role will be offered an interview. We are committed to providing an inclusive recruitment process for all candidates who make an application. By opting-in to this scheme, applicants will be disclosing that they have a disability solely for the purpose of the Disability Confident Scheme. The Disability Confident Scheme only guarantees an interview – it does not automatically mean that applicants interviewed will gain employment with Invesco at that time. To apply through the Disability Confident Scheme, you’ll need to firstly ensure you have applied for the role via our external careers page. Following this, you’ll need to email us at [e-mail] your wish to opt-in, alongside your contact details and the title of the role you wish to apply for.

Full Time / Part Time Full time Worker Type Employee Job Exempt (Yes / No) No Workplace Model Pursuant to Invesco’s Workplace Policy, employees are expected to comply with the firm’s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in the role's advertised office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other’s growth and development.

We promote a working environment that welcomes everyone and creates inclusive teams, celebrates difference and encourages everyone to be themselves at work.

Our commitment to the community and environmental, social and governance investing: We partner with charitable organisations globally to make an impact in the communities where we live and work. Our people are encouraged to support the charities they feel most passionate about. We are also committed to environmental, social and governance (ESG) investing. We serve our clients in this space as a trusted partner both on specific responsible investment product strategies as well as part of our commitment to deliver a superior investment experience.

Recruitment Agencies: Invesco has an in-house recruitment team, which focuses on sourcing great candidates directly. Invesco will not accept unsolicited resumes from agency or search firm recruiters. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired. When we do use agencies, we have a PSL in place, so please do not contact hiring managers directly.

Regulatory: This position may fall in-scope of one or multiple regimes/directives.

As one of the world’s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.