HR Shared Services Administrator

Culina Group; Warrington; Hybrid; GBP 21,000 - 30,000; Full time

Benefits offered by this job

Annual Leave 24 days

Pension 4% + 4% employer

Life Assurance 2x salary

Wellness EAP

Eye care vouchers

Reward & Recognition

Employee discounts

Job summary

Culina Group in Warrington is seeking an HR Shared Services Administrator to act as the first point of contact for HR administration and deliver a comprehensive transactional service across the business. The role includes system changes for starters, leavers, payroll and benefits, and managing the HR services inbox.

Working hours are Monday to Friday 09:00-17:00 with hybrid working. You will engage with colleagues at all levels, maintain E-files, send documents via DocuSign, and support

Qualifications

• Previous administrative experience is essential.
• Highly organized with the ability to prioritise and multi-task.
• Great attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Effective communication at all levels.
• Experience with SAP HR and Smart Recruiter ATS would be beneficial.

Responsibilities

• Make system changes for New Starters, Leavers, Temporary Workers, Benefits, Pension and Payroll.
• Monitor and respond to emails in the HR Services inbox.
• Raise ATRs for non-management roles and prepare Payroll Adjustment Forms.
• Process new starters, movers and leavers and update employee files.
• Prepare reference requests and send via external references.
• Maintain shift patterns on time and attendance, create clock cards.

Skills

Administrative experience

Organizational skills

Attention to detail

Work under pressure

Teamwork & communication

SAP HR

Smart Recruiter

Multi-tasking

Tools

SAP HR

Smart Recruiter

Job description

Culina Group is a leading UK 3rd party food & drinks logistics provider offering dedicated and shared user warehousing and distribution solutions.

At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired!

Reporting to the HR Shared Service Administration Team Leader, the HR Shared Services Administrator will act as first point of contact across the business for all HR administration and provide a comprehensive service supporting all HR transactional work.

Working hours: Monday to Friday, 09.00-17.00 (hybrid working)

Key Duties of an HR Shared Services Administrator:

• Making appropriate system changes in relation to, New Starters, Leavers, Temporary Workers, Benefits, Pension and Payroll.
• Monitoring and responding to emails coming into the HR Services email box.
• Raise Approval to Recruits (ATR) for Non-Management positions in the Group.
• Raise Payroll Adjustment Forms (PAF) for the employees employed by the Group.
• Processing new starters, movers and leavers.
• Initiating reference requests for new starters and accurately complete external requests for references within an agreed timescale.
• Maintaining and adjusting shift patterns on the time and attendance system.
• Maintaining employee E files.
• Processing new starters and leavers and updating their employee files, drawing up contractual paperwork and sending this out via DocuSign
• Response and resolve of queries & tasks that come into the Central Admin Team Email Inbox.
• Creation of Clock Cards - new and replacements
• Perform other administrative duties such as filing, photocopying and scanning
• Maintaining Company confidentiality and high standards of professionalism

To apply for the role of HR Administrator you will possess the following skills, experiences and qualifications:

• Previous experience within an Administrative based role
• Highly organised with ability to prioritise and multi-task high volume of daily work requests.
• Great attention to detail and accuracy
• The ability to work accurately under pressure.
• Effectively prioritise work load in order to meet set deadlines.
• Able to work as part of a team and/or individually.
• Able to work effectively and communicate effectively to all levels.
• Previous experience of using SAP HR System and Smart Recruiter ATS would be beneficial
• Be professional, approachable and helpful to ensure smooth running of the general HR operation

As part of our drive to make Culina Group a great place to work. We are proud to be an inclusive and diverse organisation where we are committed to employee development and recognising success for hard working performers.

Our dedicated learning and development programmes are open to every employee to give you the opportunity to shape your own future within logistics and continue to work in an environment where team culture thrives.

Benefits

• Annual Leave – Competitive holiday entitlement of 24 days holiday plus the bank holidays.
• Pension scheme – we want colleagues to enjoy a comfortable retirements so we offer a great contribution of 4% employee and 4% employer
• Life Assurance – 2x your annual salary
• Wellness – Via our Employee Assistance Programme we offer immediate access to a confidential telephone counselling and legal information service that operates 24 hours a days, 365 days a year
• Eye Care Vouchers – We can provide you with substantial savings with free eye tests and discounts on prescription glasses
• Reward & Recognition – We recognise that employees have gone the extra mile via Employee of the month and year, special recognition and long service awards.
• Everyday discounts – via our benefit platform you will have access to over 50 retailer discounts for everyday savings!

If you meet the requirements for the above role and are looking for your next career opportunity please apply now and become a part of our #WinningTeam!