HR & Resourcing Coordinator — Recruitment & Onboarding

Confidential; Ipswich; On-site; GBP 27,000 - 36,000; Full time

Job summary

Confidential in Ipswich is seeking a proactive HR & Resourcing Coordinator to support recruitment, onboarding and HR administration across a busy business. Reporting into the HR function, you will help ensure a smooth employee and candidate experience while supporting the wider people team with administrative processes, reporting and projects.

This role suits someone with HR administration or recruitment coordination experience who wants to grow in a supportive, people‑focused environment.

Qualifications

• Previous experience within HR administration, recruitment coordination or a similar people-focused role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication abilities.
• Experience using HR systems and Microsoft Office applications, including Excel.
• High attention to detail and commitment to accuracy.
• Ability to manage confidential information with discretion and professionalism.
• CIPD Level 3 qualification, or willingness to work towards this, would be advantageous.

Responsibilities

• Coordinate end-to-end recruitment activities across multiple vacancies.
• Prepare and post job adverts across various platforms.
• Manage interview scheduling, diary coordination and stakeholder communication.
• Liaise with candidates, hiring managers and recruitment partners throughout the hiring process.
• Maintain recruitment records, track key hiring metrics and produce recruitment reports.
• Ensure an excellent candidate experience at every stage of the recruitment process.
• Support shortlisting activities and coordinate interview documentation and assessments.
• Prepare employment contracts, offer letters and onboarding documentation.
• Conduct pre-employment checks, references and right-to-work verification.
• Support new starter administration and payroll information processing.
• Coordinate induction and training schedules with key stakeholders.
• Maintain accurate employee records in line with GDPR requirements.
• Process employee lifecycle changes including starters, movers and leavers.
• Administer probation reviews, benefits administration and absence management records.
• Coordinate DBS checks and employment reference requests.
• Produce regular HR reports and maintain data accuracy within HR systems.
• Support the wider HR team with projects and continuous improvement initiatives.

Skills

HR administration

Recruitment coordination

Organisational skills

Communication

Confidentiality

Education

CIPD Level 3 qualification

Tools

HR software

Microsoft Excel

Job description

Confidential in Ipswich is seeking a proactive HR & Resourcing Coordinator to support recruitment, onboarding and HR administration across a busy business. Reporting into the HR function, you will help ensure a smooth employee and candidate experience while supporting the wider people team with administrative processes, reporting and projects.

This role suits someone with HR administration or recruitment coordination experience who wants to grow in a supportive, people‑focused environment.