HR/Recruitment Administrator

Alexander Mae HR Ltd; Swindon; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Annual bonus

Private healthcare

Pension with matched contributions up

Job summary

Alexander Mae HR Ltd in Swindon (hybrid) is recruiting a HR/Recruitment Administrator to support a growing European technology/engineering business. The role begins focusing on recruitment administration before expanding to broader HR and People operations.

You will work with the Talent Acquisition function, manage applications, coordinate interviews, and help with onboarding, employee records, and HR reporting. A CIPD qualification is advantageous and strong organisational skills are essential.

Qualifications

• Experience in HR, People or recruitment administration.
• CIPD qualification or progress towards is advantageous.
• Experience coordinating recruitment processes and arranging interviews.
• Strong organisational and administrative skills.
• Excellent written and verbal communication.
• Attention to detail and ability to manage competing priorities.
• Proficient in Microsoft Office (Outlook, Word, Excel).
• Experience using an HRIS, ATS or other people-management systems.
• Professional and discreet with confidential information.
• Ability to build effective relationships with employees, managers, candidates and suppliers.

Responsibilities

• Coordinate recruitment activity from vacancy approval through to offer and onboarding.
• Prepare and publish job adverts using the company's recruitment systems.
• Manage candidate applications and maintain records within the ATS.
• Arrange interviews, assessments and meetings, coordinating diaries.
• Communicate professionally with candidates throughout the process.
• Prepare offer documentation and support pre-employment checks.
• Liaise with recruitment agencies and external suppliers.
• Maintain recruitment reports, trackers and management information.
• Support recruitment campaigns and employer-branding initiatives.
• Maintain accurate and confidential employee records in the HRIS.
• Support onboarding and leaver administration and lifecycle activities.
• Produce regular HR reports and people data.
• Ensure HR documentation complies with UK data protection and policies.

Skills

HR administration

Recruitment coordination

CIPD (progress towards)

MS Office (Outlook Word Excel)

HRIS/ATS familiarity

Stakeholder management

Education

CIPD qualification or progress towards

Tools

HRIS

ATS

Recruitment platforms

Job description

HR/Recruitment Administrator

Location: Swindon / Hybrid

Salary: Circa £32,000 + bonus and competitive benefits

Hours: Monday to Friday, 9.00am – 5.00pm

We are currently recruiting for a HR/Recruitment Administrator to join a rapidly growing European technology/engineering business. The role is a fantastic opportunity for someone currently working in recruitment who is looking to transition into a broader HR/People position.

The role will initially be based in central Bristol, before moving permanently to the company's new Swindon site at the end of the year.

The Role

For the first 6–12 months, you will work closely with the Talent Acquisition function, supporting a significant volume of recruitment activity as the organisation continues to grow.

Over time, the role will develop to provide broader exposure to HR and People Operations, working closely with the Swindon-based People Partner and wider People team.

Recruitment Administration

• Coordinate recruitment activity from vacancy approval through to offer and onboarding
• Prepare and publish job adverts using the company's recruitment systems
• Manage candidate applications and maintain accurate records within the applicant tracking system
• Arrange interviews, assessments and meetings, coordinating diaries between candidates and hiring managers
• Communicate professionally with candidates throughout the recruitment process
• Prepare offer documentation and support pre-employment checks
• Liaise with recruitment agencies and external suppliers where required
• Maintain recruitment reports, trackers and management information
• Support recruitment campaigns, careers events and employer-branding initiatives

People Administration

• Maintain accurate and confidential employee records using the HRIS
• Support new starter administration and onboarding
• Coordinate leaver administration and exit processes
• Assist with employee record changes, including promotions, transfers, salary changes and contractual amendments
• Respond to routine employee and manager queries, escalating more complex matters appropriately
• Assist with probation reviews and other employee lifecycle activities
• Produce regular HR reports and people data
• Maintain HR documentation in line with company policies and UK data protection requirements
• Handle sensitive employee and candidate information with discretion and professionalism
• Support pre-employment screening and security clearance processes
• Assist with compliance awareness training and People Team communications
• Support audits and compliance activities relating to People processes
• Work within relevant UK employment legislation and internal governance frameworks

About You

You will ideally have:

• Previous experience in HR, People or recruitment administration
• CIPD qualification or progress towards a CIPD qualification would be advantageous
• Experience coordinating recruitment processes and arranging interviews
• Strong organisational and administrative skills
• Excellent written and verbal communication skills
• A high level of attention to detail and the ability to manage competing priorities
• Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel
• Experience using an HRIS, ATS or other people-management systems
• A professional and discreet approach to confidential information
• The ability to build effective relationships with employees, managers, candidates and external suppliers
• A proactive approach and the ability to work independently while contributing positively to a wider team
• Experience within technology, engineering, aerospace, defence, manufacturing or another regulated environment would be beneficial

Salary & Benefits

• Salary circa £32,000
• Annual bonus
• Private healthcare for the individual, with discounted family membership
• Pension with matched contributions up to 10%
• 25 days' annual leave
• Employee reward and recognition platform
• Cycle to Work scheme
• Electric Vehicle scheme
• Hybrid working
• Monday to Friday, 9.00am – 5.00pm (1/2 hour for lunch)

Location

Swindon – hybrid (3 days in the office / 2 from home)