HR Project Coordinator

ZipRecruiter; Glasgow; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading company is looking for an organised HR Project Coordinator to support employee relations processes. This hands-on role requires excellent communication skills and attention to detail, with tasks including drafting correspondence and coordinating meetings. The position offers flexibility around hybrid working and a contract until December 2025.

Qualifications

• Strong attention to detail and accuracy required.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Experience in a fast-paced, project-based environment advantageous.

Responsibilities

• Draft ER-related correspondence and prepare meeting notes.
• Support administration and processing of leavers and redundancy.
• Maintain accurate records of ER activities.

Skills

Attention to detail

Written communication

Organisational skills

Time management

Education

Experience in HR administrative or coordination role

Tools

Microsoft Office

Job description

Job Description

Role Overview:

We are seeking an organised and proactive HR Project Coordinator to support the successful delivery of employee relations (ER) and wider HR integration activities. This role will provide administrative and coordination support across key workstreams including redundancy processes, leaver administration, and communication management.

This is a hands-on role ideal for someone with strong attention to detail, excellent communication skills, and a keen interest in HR operations and ER processes. This is a fixed term contract until 31st December 2025 with flexibility around hybrid working.

Key Responsibilities:

• Draft and issue ER-related correspondence, including outcome letters, redundancy letters, and consultation invites.
• Prepare scripts and meeting notes for consultation, redundancy, and other ER-related meetings.
• Support with the administration and processing of leavers, including updating trackers and notifying relevant departments.
• Collate and process redundancy payment calculations and ensure appropriate documentation is in place.
• Maintain accurate records of ER activities in line with data protection and HR best practice.
• Provide scheduling support for consultation meetings, hearings, and 1:1s.
• Assist with document creation and formatting (e.g., FAQs, templates, internal communications).
• Liaise with payroll and finance teams to ensure smooth processing of final pay and redundancy entitlements.
• Contribute to continuous improvement of ER processes and templates.
• Provide general administrative support to the HR project team as required.

Key Skills & Experience:

• Previous experience in an HR administrative or coordination role (preferably with ER exposure).
• Strong written communication skills with the ability to draft clear, professional documents.
• High level of attention to detail and accuracy.
• Ability to manage sensitive and confidential information with discretion.
• Strong organisational and time management skills.
• Proficiency in Microsoft Office (especially Word, Excel, and Outlook).
• Experience working in a fast-paced, project-based environment is desirable.
• Knowledge of UK employment law/processes related to redundancy is a plus.

Personal Attributes:

• Proactive and adaptable approach to work.
• Empathetic and professional manner when dealing with sensitive matters.
• Collaborative team player.
• Ability to stay calm under pressure and meet deadlines.