HR & Payroll Assistant

A Japanese food company is currently recruiting a HR & Payroll Assistant to work in their London office.
In this role, you will be responsible for supporting the full employee lifecycle, with a strong emphasis on payroll administration, onboarding and offboarding processes, and general HR operations.
The ideal candidate should have strong organisational skills, attention to detail, and experience in payroll administration.

AJ46491

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ELIGIBLE APPLICANTS:

1. (O) Eligible visa: Permanent residence, Spouse, Partner
2. (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance

WORK TYPE: Hybrid working available (4 days in the office, 1 day from home)
VISA SUPPORT: No
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TYPE: Full-time, permanent
WORKING HOURS: 9:00-17:00 from Monday to Friday
SALARY: £26-30k depending on experience
START: ASAP
LOCATION: London

HR & Payroll Assistant Main Responsibilities:

1. Manage timecard processes and input variable pay entries using Fourth
2. Prepare and submit the monthly variable file to the payroll provider
3. Download payroll-related reports and liaise with the Troncmaster to obtain tronc figures for inclusion in payroll
4. Assist with payroll preview checks, flag and follow up on necessary corrections
5. Respond to payroll-related queries from colleagues and management
6. Prepare and distribute payroll reports for internal stakeholders and management use
7. Process final payments for leavers and ensure payroll records are up to date
8. Manage statutory payments such as maternity and paternity pay
9. Process terminations on the HR system and manage leaver documentation
10. Ensure final pay calculations are accurate and processed in a timely manner
11. Maintain accurate and up-to-date employee records, including audit and compliance files
12. Assist in developing, updating, and implementing HR policies and procedures to ensure compliance and best practices
13. Handle holiday, absence, and sickness queries; monitor entitlements and support return-to-work cases
14. Administer extended holiday applications and prepare formal letters for approval
15. Support employee relation cases, including note-taking and drafting outcome letters
16. Assist with internal changes such as promotions, transfers, and contract updates
17. Manage reference requests and prepare employment reference letters
18. Coordinate and administer induction training and Food Safety Level 2 sessions
19. Conduct right to work checks and monitor visa status where applicable
20. Set up company emails and user access during onboarding
21. Manage and update HR systems including Fourth
22. Support tronc administration and ad hoc payroll tasks
23. Organise colleague meal arrangements and assist with other HR activities
24. Support HR in planning staff events and engagement initiatives
25. Distribute company-wide communications and letters as needed
26. Manage AWOL (absence without leave) cases with appropriate follow-up

HR & Payroll Assistant Ideal Candidate:

1. Strong organisational and administrative skills
2. High level of accuracy and attention to detail
3. Ability to handle confidential information with discretion
4. Experience with HR/payroll systems such as Fourth is desirable
5. Proficiency in Google Workspace (Google Docs, Sheets, Drive, etc.)
6. Proficiency in Microsoft Office and HR software
7. Excellent communication skills (both written and verbal)
8. Ability to prioritise and multitask in a fast-paced environment
9. Detail-oriented with strong problem-solving skills
10. Prior experience in HR or payroll administration preferred

** All applicants for the HR & Payroll Assistant must have the right to work in the country as the Company is not able to offer visa support.

*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.