HR Operations Specialist — Hybrid, Flexible Hours

Canon EMEA; Uxbridge; Hybrid; GBP 21,000 - 35,000; Full time

Benefits offered by this job

Pension

PHC

Life assurance

25 days holiday

Hybrid working

Job summary

Canon EMEA is seeking an HR Operations Administrator to join our HR Shared Services team in the UK. You will deliver accurate, timely HR administration across the employee lifecycle and provide first-line HR support to employees, managers and HR colleagues.

In this fast-paced role, you will manage payroll preparation data, maintain HR records, and produce reports while ensuring SOX-compliant data and confidentiality. This 12-month FTC offers hybrid working and a comprehensive benefits package.

Qualifications

• Experience in an HR Operations or HR Administration role.
• Experience in an HR Shared Services environment is desirable.
• Excellent verbal and written communication with stakeholders at all levels.
• Polished, professional and customer-focused approach.
• Positive attitude with a proactive solution-oriented mindset.
• Strong interpersonal skills and ability to build relationships.
• Ability to manage sensitive and confidential information discretely.
• Demonstrates resilience, adaptability and willingness to learn.

Responsibilities

• Process information and documentation for starters, moves and leavers.
• Maintain accurate employee files and upload documents into electronic records.
• Prepare payroll information ahead of cut-off dates for accuracy.
• Upload and maintain HR data in Oracle and other HR systems.
• Track and manage employee documentation such as sickness notes and maternity/paternity records.
• Produce HR reports to support HRBPs and ensure SOX/audit compliance.
• Provide administrative support, including preparing letters and documentation.
• Handle employee queries relating to contracts, absence, payroll and HR policies.
• Support induction activities for new employees.
• Contribute to HR projects including HR systems improvements.

Skills

HR Operations experience

HR Shared Services

Communication skills

Customer focus

Interpersonal skills

Discretion with confidential info

Resilience

Adaptability

Job description

Canon EMEA is seeking an HR Operations Administrator to join our HR Shared Services team in the UK. You will deliver accurate, timely HR administration across the employee lifecycle and provide first-line HR support to employees, managers and HR colleagues.

In this fast-paced role, you will manage payroll preparation data, maintain HR records, and produce reports while ensuring SOX-compliant data and confidentiality. This 12-month FTC offers hybrid working and a comprehensive benefits package.