HR Operations Specialist (12month FTC)

Canon EMEA; Uxbridge; Hybrid; GBP 21,000 - 35,000; Full time

Benefits offered by this job

Pension

PHC

Life assurance

25 days holiday

Hybrid working

Job summary

Canon EMEA is seeking an HR Operations Administrator to join our HR Shared Services team in the UK. You will deliver accurate, timely HR administration across the employee lifecycle and provide first-line HR support to employees, managers and HR colleagues.

In this fast-paced role, you will manage payroll preparation data, maintain HR records, and produce reports while ensuring SOX-compliant data and confidentiality. This 12-month FTC offers hybrid working and a comprehensive benefits package.

Qualifications

• Experience in an HR Operations or HR Administration role.
• Experience in an HR Shared Services environment is desirable.
• Excellent verbal and written communication with stakeholders at all levels.
• Polished, professional and customer-focused approach.
• Positive attitude with a proactive solution-oriented mindset.
• Strong interpersonal skills and ability to build relationships.
• Ability to manage sensitive and confidential information discretely.
• Demonstrates resilience, adaptability and willingness to learn.

Responsibilities

• Process information and documentation for starters, moves and leavers.
• Maintain accurate employee files and upload documents into electronic records.
• Prepare payroll information ahead of cut-off dates for accuracy.
• Upload and maintain HR data in Oracle and other HR systems.
• Track and manage employee documentation such as sickness notes and maternity/paternity records.
• Produce HR reports to support HRBPs and ensure SOX/audit compliance.
• Provide administrative support, including preparing letters and documentation.
• Handle employee queries relating to contracts, absence, payroll and HR policies.
• Support induction activities for new employees.
• Contribute to HR projects including HR systems improvements.

Skills

HR Operations experience

HR Shared Services

Communication skills

Customer focus

Interpersonal skills

Discretion with confidential info

Resilience

Adaptability

Job description

This role is a core part of the HR Operations Team within our HR Shared Services (HRSS) function and is responsible for delivering accurate, timely and compliant HR administration across the full employee lifecycle. Working in a customer-focused environment, you will provide first-line HR support to employees, managers and HR colleagues, ensuring a high standard of service delivery while maintaining data integrity within Oracle HR and other HR systems.

We are looking for an individual who takes pride in delivering an exceptional employee experience and who brings a polished, professional and positive approach to their work. The successful candidate will be a confident communicator with excellent written and verbal communication skills, able to build strong working relationships across the business while handling sensitive and confidential information with discretion.

About You

You are professional, approachable and highly organised, with a positive mindset and a genuine passion for delivering outstanding customer service. You enjoy working in a fast-paced HR Shared Services environment and can confidently manage multiple priorities while maintaining excellent attention to detail. You are a strong communicator who can engage effectively with employees and managers at all levels, both verbally and in writing, and you understand the importance of discretion, accuracy and professionalism when dealing with confidential HR matters.

Responsibilities

HR Operations & Administration

• Process all required information and documentation for starters, internal moves and leavers, ensuring accuracy and timely completion.
• Maintain and manage accurate employee files, including scanning and uploading documents into electronic records.
• Prepare and validate information for payroll in advance of agreed cut‑off dates, ensuring accuracy.
• Upload and maintain accurate HR data in HR Oracle and other HR systems, ensuring timely updates and data integrity.
• Track and manage employee documentation such as sickness notes, maternity/paternity records and other statutory information.
• Produce HR reports (e.g., headcount, absence, performance) to support HRBPs and ensure compliance with SOX and audit requirements.
• Provide administrative support, including preparing employee letters and documentation.
• Act as a point of contact for employee queries relating to contracts, absence, payroll and HR policies, escalating to HRBPs where required.
• Support HRBPs with induction activities for new employees.
• Contribute to HR projects, including HR systems improvements and process enhancements.

Qualifications

• Previous, demonstrable experience working within an HR Operations or HR Administration role
• Previous experience in an HR Shared Services environment is highly desirable.
• Excellent verbal and written communication skills, with the ability to communicate professionally and confidently with stakeholders at all levels.
• Polished, professional and customer-focused approach.
• Positive attitude with a proactive and solution-oriented mindset.
• Strong interpersonal skills and the ability to build effective working relationships.
• Ability to manage sensitive and confidential information with discretion and professionalism.
• Demonstrates resilience, adaptability and a willingness to learn and develop.

The base salary for this 12month FTC role is up to £35k depending on experience, plus our comprehensive benefits package which includes pension, PHC, life assurance, 25 days a/l not inc. bank holidays

About Us

At Canon, we’ve been inspiring people to capture and share their world for over 85 years. As a global leader in imaging and innovation, we’re driven by bold ideas, collaboration, and a commitment to making a positive impact. We’re proud of our diverse, inclusive culture and our philosophy of Kyosei – living and working together for the common good. We welcome applicants from all communities and backgrounds.

Why Join Us?

• Be part of a diverse, energetic team, joining 50+ nationalities at our Stockley Park Head Office
• Enjoy hybrid working (3 days in office, 2 from home)
• Benefit from flexible hours, professional development, and a wide range of perks
• Minimum of 25 days of personal holiday per year with up to 5 days of available holiday purchase
• Access a competitive salary, benefits, a generous pension scheme and up to 38% discount on Canon products
• Be part of a company that values sustainability, inclusion, and your personal growth
• Great transport links- Elizabeth Line and Stockley Park low-cost Shuttle Bus and free parking on site