HR Operations & Onboarding Specialist

Carey Olsen; Southampton; Hybrid; GBP 24,000 - 29,000; Full time

Job summary

Carey Olsen in Southampton (also Jersey) is seeking an HR Administrator to support day-to-day transactional HR tasks and the employee lifecycle. The role is full-time and can be based in Jersey or Southampton.

You will manage onboarding, leavers, HR system updates, visa renewals, promotions and transfers, sickness reporting, and ad hoc reporting, while developing policy knowledge and suggesting improvements.

Qualifications

• Experience in an administrative position is required.
• Strong organisational skills and multitasking ability.
• Excellent oral and written communication skills.
• High attention to detail with confidentiality.
• Diplomatic and team-oriented approach.

Responsibilities

• Carry out onboarding tasks including contracts, immigration, pre-employment checks, HR system entry and benefit portals, induction scheduling, and probation reviews.
• Handle leavers processes and visa/work permit renewals.
• Input sickness data into HR system and escalate high absence concerns.
• Process HR invoices and changes (promotions, transfers/secondments, working hours).
• Assist with professional qualification requests and references.
• Run ad hoc HR reports and respond to basic queries.
• Develop understanding of HR policies and designated practice areas.
• Suggest process improvements to drive efficiency.

Skills

Administrative experience

Highly organised

Prioritisation & multitasking

Excellent oral and written comms

Attention to detail

Confidentiality

Diplomatic & team oriented

Job description

Carey Olsen in Southampton (also Jersey) is seeking an HR Administrator to support day-to-day transactional HR tasks and the employee lifecycle. The role is full-time and can be based in Jersey or Southampton.

You will manage onboarding, leavers, HR system updates, visa renewals, promotions and transfers, sickness reporting, and ad hoc reporting, while developing policy knowledge and suggesting improvements.