HR Operations Administrator (FTC)

Charles Stanley; Greater London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a detail-oriented HR Operations Administrator for a 12-month FTC. This role involves providing essential administrative support to the HR team, ensuring smooth onboarding processes, maintaining accurate employee records, and managing various HR functions. The ideal candidate will have prior HR administration experience and proficiency in Oracle and Microsoft Office tools. Join a dynamic team where your organizational skills and attention to detail will make a significant impact in fostering a positive HR environment.

Qualifications

• GCSE English and Maths at grade C or above required.
• Previous HR Administration experience with a UK employer is ideal.

Responsibilities

• Manage onboarding documentation and liaise with departments for new starters.
• Maintain accurate people records focusing on Oracle data.

Skills

HR Administration

Oracle

Excel

Visio

Outlook

PowerPoint

Word

Education

GCSE English

GCSE Maths

Job description

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TA Partner @ Charles Stanley / Co-Founder @ ZapienSolar / Director @ TheGlassCompany

Job Purpose:

As an HR Administrator, you will ensure the efficient provision of administrative support across the HR team, fostering a positive impression of the HR function among internal clients. You will ensure all processes are relevant and up-to-date. This is a 12 month FTC.

Key Responsibilities:

• Onboarding: Produce new joiner documentation and manage onboarding administration, liaising with all departments to ensure everything is in place for new starters.
• Rescreening: Run the rolling rescreening process for certified individuals and those in risk-sensitive roles.
• Record Maintenance: Maintain accurate and up-to-date people records, focusing on Oracle data and organisational charts, ensuring employee folders are updated weekly.
• Data Management: Accurately record all data related to changes, moves, transfers, etc., on relevant systems, ensuring proper filing and sharing with areas like payroll.
• Probation Management: Manage the probation review and confirmation process, and follow up on other areas such as benefits as required.
• Process Documentation: Update or produce flow charts and process maps for all HR processes and maintain organisational charts.
• Staff Matters: Organise ad hoc staff matters such as flowers, cards, gifts, and Long Service Awards. Update the bulletin board and staff news as needed.
• Reporting: Produce ad hoc reports for the team and other clients as requested.
• Query Processing: Handle daily queries into the department and assist with monitoring email boxes.
• Team Support: Represent the HR team and support them with projects and workload as needed. Encourage and implement continuous improvement measures within HR.
• Senior Management Support: Provide day-to-day support for Senior HR Management and liaise with specialist HR colleagues to ensure correct advice is given, processes are followed, and results are achieved.
• Meeting Minutes: Take minutes for team meetings and ad hoc employee relations meetings.
• Coverage: Cover the HR Advisor during periods of absence.

Qualifications:

• GCSE English and Maths at grade C or above.

Experience:

• Previous HR Administration experience with a UK employer is ideal.
• Knowledge of financial/professional service organisations is helpful.
• Experience with Oracle is useful.
• Advanced working knowledge of Excel, Visio, Outlook, PowerPoint, and Word is essential.

Skills and Attributes:

• Methodical and organised approach to work.
• 100% accuracy in all written information.
• Resilient and calm under pressure.
• Articulate and diplomatic at all times.
• Able to challenge and contribute effectively.
• Credibly support senior management.
• Enjoy working in a small, cohesive team and have fun!

Charles Stanley / Raymond James is committed to being an equal opportunities employer. We treat all of our applicants the same and we have a diversity and inclusion strategy aimed at ensuring we hire the best person for the job regardless of age, gender, ethnicity, sexual orientation, disability or beliefs.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative, Human Resources, and Finance

• Industries

  Investment Management

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