HR Onboarding Coordinator: Seamless New-Hire Starts

Confidential; Leeds; On-site; GBP 25,000 - 32,000; Full time

Job summary

Confidential is seeking an HR Onboarding Coordinator in our Leeds office for a 12-month fixed-term contract. You will own the onboarding process from offer acceptance to day one, coordinating pre-employment screening, contracts and references while updating candidates and managers throughout the process.

You will work closely with HR, Talent Acquisition and hiring managers to ensure timely completion, accurate data, and a seamless candidate experience across high-volume activity.

Qualifications

• Experience in HR, Talent Acquisition, recruitment coordination or a similar high-volume administrative role.
• Excellent communication skills and confidence speaking with candidates and stakeholders.
• Strong attention to detail and time management.
• Proactive approach to chasing outstanding information and keeping processes moving.

Responsibilities

• Own the onboarding process from offer acceptance to day one.
• Coordinate pre-employment screening, right-to-work and DBS checks.
• Prepare and issue contracts and manage amendments.
• Act as main contact for candidates and provide regular updates.
• Collaborate with HR, Talent Acquisition and hiring managers to keep actions on track.
• Ensure day-one arrangements and systems updates are in place.
• Maintain accurate onboarding trackers and candidate files.
• Monitor progress for early and longer notice candidates; escalate when needed.
• Identify opportunities to improve the onboarding process and candidate experience.

Skills

HR coordination

Candidate screening

Excellent communication

Time management

MS Office

Workday experience

DBS checks knowledge

Tools

Excel

Microsoft Office

Workday

Job description

Confidential is seeking an HR Onboarding Coordinator in our Leeds office for a 12-month fixed-term contract. You will own the onboarding process from offer acceptance to day one, coordinating pre-employment screening, contracts and references while updating candidates and managers throughout the process.

You will work closely with HR, Talent Acquisition and hiring managers to ensure timely completion, accurate data, and a seamless candidate experience across high-volume activity.