HR Onboarding Assistant – 12 Month FTC

Cygnet; Birmingham; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Health Cash plan

Pension scheme

Free eye tests

Car lease discounts

Discounted gym membership

Free mortgage broker

Job summary

Cygnet is seeking an experienced HR Onboarding Assistant to join our central functions team in a 12-month FTC. The role is predominantly home-based (3 days) with 2 days in our Birmingham city centre office, offering a structured, supportive environment to advance your HR administration career.

You’ll manage pre-employment checks, assist with recruitment/HR tasks, and ensure documentation aligns with Home Office sponsorship and UK compliance.

Qualifications

• Experience in HR onboarding administration.
• Experience handling pre-employment checks and DBS/sponsorship docs.
• Proficient with MS Office applications (Excel/Word/Outlook).

Responsibilities

• Chase pre-employment checks to meet criteria.
• Prepare contracts and pre-employment offers.
• Maintain accurate files and records.
• Collaborate with recruitment and HR teams to support central operations.
• Auditing sponsorship items and right-to-work documents as required.

Skills

Organisational skills

Attention to detail

Communication skills

Excel

Word

Outlook

PowerPoint

Time management

Job description

Helping others improve and turn their lives around – there’s no better feeling. It’s what we do for thousands of people at more than 150 sites across the UK. Be a part of it.

Are you an experienced Administrator looking for your next challenge?

Due to continued growth Cygnet have an exciting opportunity for an organised HR Onboarding Assistant to join our central functions team.

You will be joining the team on a 12 month FTC working full time, 40 hours per week basis, working three days from home and two days within our city centre Birmingham office.

The Role

This role will include chasing pre-employment checks for applicants, making sure all pre-employment checks meet the CQC criteria, working closely with our recruitment and HR team to ensure you are offering an efficient and supportive approach to our central team.

You will also assist the management team with the administration of any recruitment/HR functions as needed.

With us, you’ll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Your day-to-day…

• Provide a high standard of organisational & administrative support
• Prepare contract and pre-employment offers
• Keep files & records as required
• Work co-operatively with all other members of the administration team to ensure the department runs smoothly
• Answer the telephone & respond to all enquiries in a friendly, efficient manner
• To be responsible for the auditing of pre-employment, and sponsorship items as required; including DBS, references, right to work in the UK and English proficiency documents.
• To work in line with Home Office guidelines surrounding sponsorship of employees.
• Ensuring the relevant documents and systems are kept up to date to accurately reflect the status of the new starter and the outstanding pre-employment checks and contractual information.
• Chasing sites for outstanding sponsorship items, and ensuring completion of all information as necessary.

You are…

• Flexible, organised, able to prioritise workloads, solve problems & make decisions
• Calm under pressure & can work under your own initiative
• A strong written & verbal communicator with an eye for detail & excellent interpersonal skills
• Highly proficient in the use of Excel, Word, Outlook, PowerPoint, Access, Windows & the internet

Why Cygnet? We’ll offer you…

• An opening to undertake further learning with our excellent apprenticeship scheme
• Expert supervision & support
• Health Cash plan
• Enhanced maternity pay: 8 weeks full Pay, 18 weeks half Pay (Inclusive of SMP) followed by 13 weeks SMP.
• 24 hours free GP support line
• Free life assurance cover
• Free eye tests
• Car lease discounts
• Discounted gym membership
• Free mortgage broker and Insurance cover
• Pension scheme
• Employee NHS – discount savings & “Cycle to Work” scheme
• Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users & their families.

Please note – if your application has been unsuccessful within the last 6 months, you will not be considered for this role at this time.