HR & Office Administrator - Starting ASAP

Office Angels; Greater London; Hybrid; GBP 27,000 - 33,000; Full time

Job summary

Office Angels is recruiting an organised HR & Office Administrator for a 6-month fixed term contract. The role is based in Southwest London, hybrid with in-office presence required.

You'll cover HR administration, office management, facilities and IT, while supporting governance activities and senior stakeholders. We are looking for a proactive, detail-focused professional with strong IT skills (Microsoft 365), GDPR understanding and the ability to work independently.

Qualifications

• Experience in office/HR administration or similar role.
• Strong organisational skills with attention to detail.
• Good IT skills, comfortable with Microsoft 365 and learning new systems.
• Experience maintaining accurate records and coordinating meetings.

Responsibilities

• Support recruitment, onboarding, induction, and offboarding.
• Maintain confidential employee records and HR systems.
• Coordinate training, probation reviews, and lifecycle admin.
• Manage office day-to-day, reception, post, room bookings, supplies.
• Support health & safety administration and risk assessments.
• Provide first-line IT support and coordinate equipment setup.
• Support Board/Committee meetings and internal events.

Skills

HR administration

Office management

IT & MS 365

GDPR & confidentiality

Meeting coordination

Tools

Microsoft 365

HR systems

Job description

HR & Office Administrator (Fixed Term Contract)

Location: Southwest London - Hybrid (minimum 3 days per week in the office)
Contract Type: Fixed Term Contract (6 months, could go perm)
Working Pattern: Full Time

The Opportunity

Our client is seeking an organised, proactive, and people-focused HR & Office Administrator to join their dynamic team. This is a fantastic opportunity for an individual who thrives in a busy environment and is eager to make a genuine impact across various functions including HR, office management, facilities, and IT. If you enjoy a role where no two days are the same and relish the chance to support a purpose-led organisation, this could be the perfect fit!

Key Responsibilities:

HR & People Administration

• Support recruitment, onboarding, induction, and offboarding processes.
• Maintain accurate and confidential employee records and HR systems.
• Coordinate training, probation reviews, and wider employee lifecycle administration.
• Support colleagues with general HR and people-related administration.

Office Management & Administration

• Ensure the smooth day-to-day running of the office.
• Manage reception duties, post, inquiries, room bookings, office supplies, and refreshments.
• Create a welcoming and professional environment for staff and visitors.
• Identify opportunities to improve office processes and ways of working.

Facilities & Health & Safety

• Support the administration of health & safety across the organisation.
• Coordinate workplace inductions, risk assessments, and fire safety requirements.
• Maintain accurate records of accidents, incidents, and health & safety actions.

IT & Systems

• Manage organisational IT assets and provide first-line support for basic IT issues.
• Coordinate the procurement and set-up of equipment and devices.

Senior Stakeholder & Governance Support

• Provide administrative support for Board, Committee, and organisational meetings.
• Assist with organising internal meetings, events, and wider organisational activities.

What Our Client Is Looking For:

• Previous experience in office administration, HR administration, or a similar support role.
• Strong organisational skills with excellent attention to detail.
• Good IT skills, including Microsoft 365, with the ability to quickly learn new systems.
• Experience in maintaining accurate records and coordinating meetings.
• A proactive approach and ability to work independently while using initiative.
• Understanding of GDPR and confidentiality.

About You!

• Excellent communication skills, both written and verbal.
• A calm demeanour, able to prioritise effectively in a busy environment.
• Discretion and trustworthiness when dealing with confidential information.
• A genuine interest in developing HR, office management, and operational skills.

This role offers a unique opportunity to contribute to an organisation that is committed to making a difference. If you are enthusiastic about creating a positive and well-organised workplace and are excited about the prospect of supporting a diverse team, this is a role not to be missed!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.