HR & Fleet Administrator

Airborne Environmental Consultants Ltd; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking compliance consultancy where your administrative talents will shine! In this dynamic role, you will support the Senior HR Manager while managing the van fleet and handling various HR tasks. With a commitment to career development and a supportive culture, this is an opportunity to grow in a company that values integrity and people-first values. Enjoy fantastic benefits, including private healthcare and a generous leave policy, while contributing to a diverse and inclusive workplace. Take the next step in your career with us!

Benefits

23 days leave plus bank holidays

Private healthcare

Pension scheme

Holiday buy-back

Sick pay

Loyalty bonus

Qualifications

• Minimum of 3 years’ experience in administration within a fast-paced environment.
• Strong IT skills and high attention to detail.

Responsibilities

• Coordinate vehicle maintenance and repairs for the van fleet.
• Handle HR administration tasks, including staff changes and appraisals.

Skills

Administrative Skills

Attention to Detail

IT Skills

Communication Skills

Vehicle Knowledge

Confidentiality

Multitasking

Problem Solving

Education

Relevant Administration Experience

Job description

We are seeking a highly organised and detail-oriented administrator to provide top-notch service to staff of all levels within our high-performing team. In this varied role, you’ll be the right-hand person to the Senior HR Manager, responsible for an array of day-to-day HR administration tasks and the champion of our van fleet, ensuring the smooth operation of 40+ vans.

Your Daily Adventures:

• Van Fleet
  • Coordinating timely vehicle maintenance and repairs
  • Dealing with urgent vehicle issues when they arise
  • Regular auditing, ensuring vehicles are safe and roadworthy
  • Maintaining accurate records, providing reports
  • Liaising with drivers and service providers
  • Coordinating weekly driver checks, acting upon information received
  • Dealing efficiently with any penalties received
• People
  • New Starters –Completion of induction documentation, ensuring accurate electronic records are maintained
  • Leavers– Sensitive handling of staff resignations and their onward journey
  • Staff changes – Confidentially dealing with all individual staff changes, including healthcare membership, staff skills and training, salary increases, contractual changes, probations etc
  • Security vetting – Process security clearance applications, DBS checks etc
  • Holidays and sickness reporting – Processing holidays, actioning queries, recording and dealing with staff absence
  • Appraisals – facilitating and reporting on yearly staff appraisals
  • Maternity / Paternity – accurate coordination from notification to return from leave
  • ISO – ensuring document compliance with ISO standards
  • Dealing with day-to-day queries.

What We’re Looking For:

• Experienced– Minimum of 3 years’ experience in administration within a fast-paced environment.
• Professionalism– Professional demeanour, confidence, and a strong focus on customer service.
• Strong IT Skills– System oriented.
• High Attention To Detail– Showcasing precision and a high level of attention to detail, with great written English skills.
• Great Multitasker– Adaptable and adept at managing multiple tasks in a high-volume setting.
• High Level Of Confidentially– Maintains strict confidentiality in all HR matters.
• Trustworthy– Reliably trustworthy and dedicated to delivering top-tier HR support.
• Exceptional Communication Skills –Ability to negotiate, show empathy, and be resilient.
• Vehicle Knowledge – Knowledge and understanding of vehicles / maintenance.
• Solution oriented – Adept at thinking on your feet, cool under pressure.

Why You’ll Love Working With Us:

AEC is a leading compliance consultancy and training organisation for the safe management of asbestos, water, fire and occupational hygiene in the built environment. Established in 1997, we have evolved in size and services offered and now have 2 main offices, in Manchester and Essex that serve clients both in the UK and overseas. AEC is UKAS accredited for air testing and bulk analysis and is one of the largest providers of training in our industry.

In 2024, we transitioned to an Employee Ownership Trust, giving our team a stake in the company’s success. Our values of honesty, integrity, independence, and people-first are at the heart of everything we do.

What else?

• Career Development: Ample opportunities for growth, including the chance to pursue professional qualifications.
• Fantastic Benefits: 23 days leave (plus bank holidays), private healthcare, pension scheme, holiday buy-back, sick pay, loyalty bonus, and more!
• Supportive Culture: A safety-first, collaborative work environment where quality and care are at the heart of everything we do.
• Inclusive Workplace: We are committed to recruiting from all walks of life to create a more sustainable, diverse, and forward-thinking future.

Ready to take the next step in your career?

Apply today to join a company where your hard work is valued, and your professional growth is a priority.