Data Entry Administrator

Protocol; Bedford; On-site; GBP 18,000 - 19,000; Full time

Benefits offered by this job

Competitive pay rate

HR/Recruitment exposure

Supportive college environment

FE sector experience

Job summary

The Further Education College in Bedfordshire is seeking a Data Entry Administrator to support the HR & Recruitment team. The role focuses on data entry, onboarding, and HR administration, ensuring employee records are accurate and confidential.

You will input data across HR systems, process recruitment documentation, and maintain personnel files while handling GDPR-compliant records and providing general admin support in a busy educational environment.

Qualifications

• Previous experience in a data entry, administration or office support role.
• Excellent attention to detail and accuracy.
• Strong IT skills, including Microsoft Excel, Word and Outlook.
• Ability to manage confidential information professionally.
• Excellent organisational and time-management skills.
• Good written and verbal communication skills.
• Experience within HR, recruitment, education or compliance administration would be advantageous but is not essential.

Responsibilities

• Accurately input and maintain employee data across HR systems and databases.
• Process recruitment and onboarding documentation.
• Update personnel records, contracts and employee information.
• Monitor and record compliance documentation, including DBS checks, references and Right to Work documentation.
• Support recruitment campaigns by processing applications and maintaining candidate records.
• Prepare and update spreadsheets, reports and data trackers.
• Maintain electronic and paper-based filing systems.
• Ensure all information is entered accurately and in a timely manner.
• Respond to general HR and recruitment administration enquiries.
• Provide administrative support to the wider HR and Recruitment department.
• Handle confidential and sensitive information in accordance with GDPR requirements.

Skills

Data entry

Attention to detail

Microsoft Excel

Microsoft Word

Outlook

Confidentiality

Organisation

Communication

Tools

MS Office

Job description

Data Entry Administrator

Further Education College

Location: Bedfordshire
Pay Rate: £13.00 - £14.00 per hour
Full-Time | Temporary Ongoing Contract
Immediate Start Available

About the Role

We are currently recruiting for a Data Entry Administrator to join the HR & Recruitment team within a busy and supportive Further Education College.

This role is ideal for an organised and detail-oriented administrator who enjoys working with data, systems and documentation. You will play a key role in supporting recruitment, onboarding and HR administration processes, ensuring employee records are maintained accurately and confidentially.

Working closely with the HR and Recruitment team, you will help ensure all staff records, compliance documentation and recruitment information are processed efficiently and in line with college procedures.

Key Responsibilities

• Accurately input and maintain employee data across HR systems and databases.
• Process recruitment and onboarding documentation.
• Update personnel records, contracts and employee information.
• Monitor and record compliance documentation, including DBS checks, references and Right to Work documentation.
• Support recruitment campaigns by processing applications and maintaining candidate records.
• Prepare and update spreadsheets, reports and data trackers.
• Maintain electronic and paper-based filing systems.
• Ensure all information is entered accurately and in a timely manner.
• Respond to general HR and recruitment administration enquiries.
• Provide administrative support to the wider HR and Recruitment department.
• Handle confidential and sensitive information in accordance with GDPR requirements.

Requirements

• Previous experience in a data entry, administration or office support role.
• Excellent attention to detail and accuracy.
• Strong IT skills, including Microsoft Excel, Word and Outlook.
• Ability to manage confidential information professionally.
• Excellent organisational and time-management skills.
• Good written and verbal communication skills.
• Experience within HR, recruitment, education or compliance administration would be advantageous but is not essential.

Safeguarding Requirements

As this role is based within an educational setting, the successful candidate must:

• Hold a valid Enhanced DBS Certificate registered on the Update Service, or
• Be willing to undergo an Enhanced DBS check as part of the pre-employment process.

Please note that employment will be subject to satisfactory safeguarding, referencing and pre-employment checks in line with the College's safer recruitment procedures.

What We're Looking For

• A highly organised and methodical individual.
• Strong data entry and administrative skills.
• Ability to work independently and manage multiple priorities.
• A proactive team player with a positive attitude.
• Someone who takes pride in accuracy and attention to detail.
• A professional individual who understands the importance of confidentiality.

Benefits

• Competitive hourly rate of £13.00 - £14.00 per hour.
• Opportunity to gain experience within a busy HR & Recruitment function.
• Supportive and friendly college environment.
• Valuable experience within the Further Education sector.