HR Assistant

C&C Search Ltd; Peene; Hybrid; GBP 35,000 - 37,500; Full time

Job summary

We are partnering with a highly regarded professional services firm to recruit an experienced HR Coordinator for a hybrid role in Southampton. The role covers HR operations, employee engagement, learning and development, HR systems and the full employee lifecycle, with three days in the office and two days from home.

The successful candidate will have several years of HR experience and be ready to take greater ownership as a trusted point of contact within the HR team, assisting with benefits,

Qualifications

• Experience in HR administration and employee lifecycle management.
• Confidential handling of employee data with discretion.
• Strong Excel and reporting skills.
• Ability to work with multiple stakeholders and maintain professional communication.
• Experience using an HRIS or HR database.

Responsibilities

• Coordinate new-starter and onboarding processes.
• Prepare contracts, letters and employee documentation.
• Manage pre-employment checks and induction arrangements.
• Track probation periods and contractual changes.
• Maintain personnel files and employee records.
• Process salary, promotion and organizational updates.
• Support payroll-related administration.
• Coordinate leaver processes.
• Respond to first-line HR queries.
• Support employee-relations documentation and meetings.
• Assist with benefits, recognition and wellbeing initiatives.
• Maintain HR templates, policies and guidance documents.
• Take day-to-day ownership of the HR information system.

Skills

HR administration

Employee lifecycle

HRIS

Excel

Reporting

Attention to detail

Written communication

Stakeholder management

Tools

HRIS system

Job description

HR Coordinator Location: Southampton
Salary: £35,000–£37,500, depending on experience
Working pattern: Full time, Monday to Friday
Hybrid working: Three days in the office and two days from home
We are partnering with a highly regarded, established professional services firm to recruit an experienced HR Coordinator.

This is a broad and responsible opportunity within a supportive HR team, offering exposure across HR operations, employee engagement, learning and development, HR systems and the full employee lifecycle.

The position is considerably broader than a traditional HR Assistant role and would suit someone with several years of HR experience who is ready to take greater ownership and become a trusted point of contact within the team.

The Role

You will provide accurate, responsive and commercially focused HR support across the organisation.

Responsibilities will include:

• Coordinating new-starter and onboarding processes
• Preparing contracts, letters and employee documentation
• Managing pre-employment checks and induction arrangements
• Tracking probation periods and contractual changes
• Maintaining personnel files and employee records
• Processing salary, promotion and organisational updates
• Supporting payroll-related administration
• Coordinating leaver processes
• Responding to first-line HR queries
• Supporting employee-relations documentation and meetings
• Assisting with benefits, recognition and wellbeing initiatives
• Maintaining HR templates, policies and guidance documents

HR Systems and Reporting

A significant element of the role will be taking day-to-day ownership of the organisation’s HR information system.

You will:

• Maintain accurate employee information
• Process changes to roles, salaries, reporting lines and contracts
• Produce standard and bespoke reports
• Support colleagues with routine system queries
• Help develop reporting functionality
• Review reports for accuracy, omissions and inconsistencies
• Analyse and manipulate HR data using Excel

Experience of a specific HR platform is not essential, as training can be provided. However, strong experience using an HR database or HRIS is required.

You must be someone who checks and questions data rather than assuming that a system-generated report is automatically correct.

Learning and Development

You will also support the administration of professional development and qualification programmes, including:

• Coordinating trainee qualification pathways
• Supporting examination and registration processes
• Tracking training and qualification deadlines
• Liaising with employees, managers and external professional bodies
• Administering learning and career-development activity
• Supporting induction programmes
• Coordinating development conversations

You will also assist with employee engagement, inclusion and wellbeing initiatives.

About You

We are looking for someone with approximately three to four years’ relevant HR experience who can demonstrate:

• Strong HR administration and employee-lifecycle experience
• Experience maintaining confidential employee data
• Confidence using an HRIS or employee database
• Strong Excel and reporting skills
• Excellent attention to detail
• Clear and professional written communication
• The ability to prioritise competing deadlines
• Confidence working with multiple stakeholders
• A proactive and curious approach
• The maturity to work independently while contributing to a collaborative team

Experience within professional services, legal, financial services, accountancy, consultancy or another structured corporate environment would be highly beneficial.

You will be commercially aware, emotionally intelligent and comfortable joining an organisation that is continuing to develop its systems, culture and ways of working.

This opportunity will not suit someone who wants to complete tasks without considering their wider purpose. The organisation is looking for someone who notices inconsistencies, asks sensible questions and looks for opportunities to improve how things are done.

Why Apply?

• Broad exposure across multiple areas of HR
• Ownership of a business-critical HR system
• Excellent experience in reporting and employee data
• Involvement in learning and professional qualifications
• A supportive and experienced HR team
• High visibility across the organisation
• Genuine scope to improve processes and ways of working
• A newly refurbished, collaborative office environment