HR Coordinator

PrepWorld; Northfleet; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Medicash

Wagestream

Learning & Development

Annual bonus

On-site parking

Staff events

On-site staff restaurant

Modern offices

Friendly team

Job summary

Prepworld is seeking an HR Coordinator to support the HR and Talent Advisors in delivering a smooth HR function. You will handle inductions, maintain personnel records, and ensure HR processes are carried out in line with procedures.

Key duties include maintaining HR databases, preparing HR correspondence, and supporting with references requests, probation reviews, and end-to-end admin for employees. Hybrid role with on-site work and remote flexibility.

Qualifications

• CIPD Level 3 qualification is desirable.
• HR or Business degree is desirable.
• Experience in HR administration is required/noted as essential in some contexts.

Responsibilities

• Deliver inductions and maintain employee records.
• Produce general HR correspondence and respond to queries.
• Support HR and Talent Advisors with admin tasks and data entry.
• Administer and track new starter probation forms and references requests.
• Coordinate exit interviews and leaver processes; track holidays and absence.

Skills

Interpersonal skills

Communication

MS Office

Attention to detail

Multitasking

Relationship building

Education

CIPD Level 3 (desirable)

HR or Business degree (desirable)

Tools

HR Database

CIPHR

Job description

Prepworld is looking for a HR Coordinator!

Reporting to our Senior HR & Payroll Advisor you will support the HR and Talent Advisors with the smooth and effective running of the HR department. To provide HR advice and support to the wider areas of the business.

To ensure that all administrative duties within the HR department are kept up to date and carried out within procedure.

Main Duties:

• Deliver inductions
• Production of general correspondence in line with HR requirements
• Deal with telephone queries
• Maintaining up to date personnel information
• Administering and tracking of medical questionnaires and Occupational Health
• Responding to references requests and proof of employment correspondence
• To administer and track new starter probationary review forms
• Taking notes for meetings as required
• Conducting exit interviews and coordinating the leaver process
• Completion of zero hours and holiday reports
• Ensuring best practice is adhered to at all times
• Create, organise and maintain employee files and records, including Contractual Changes
• Maintain and update the relevant HR databases including CIPHR and ensure records are accurate.
• To provide an end-to-end administration service for all employees
• Administration of the holiday system
• Ensure all employees have a contract of employment
• Right to Work Checks
• Completion of working time directives
• Contributing to the continuous improvement of HR Systems and practices
• General office administration and assisting with the day to day HR functions and duties
• Updating and maintenance of trackers
• Reporting on working time directives
• Data for Long service awards
• Archiving of all data, reports and files as required

Who we are looking for:

(Qualifications)

• CIPD L3 Qualified (desirable)
• HR or Business degree (desirable)

(Skills)

• Romanian Speaking (desirable)
• Intermediate / Advanced knowledge of MS Office, PowerPoint, HR Database, Word and Excel (essential)
• Excellent interpersonal and communication skills with ability to build relationships at all levels
• Demonstrates a can-do attitude and is pro-active and professional in all client contact, keeping confidentiality at the forefront of your mind
• Proven ability to work well under pressure
• Must be a proactive self-starter with the ability to work productively in an environment of continuous change
• Must have attention to detail and ability to prioritise multiple tasks

(Experience)

• Minimum 1 years experience in a HR Department / Role (essential)

What we provide in return:

• Medicash (allowances to cover costs such as dental and optical bills, physiotherapy, alternative therapies, and even consultancy charges, available for employees and their families. A taxable benefit)
• Wagestream (track your earnings and instantly access up to 50% of your money as you earn it, without waiting for payday)
• Internal Learning and Development programme including Management essential skills
• Annual bonus (non-contractual)
• Free, on site parking with electric charge points
• Staff events
• On site staff restaurant serving heavily subsidised hot and cold food
• Modern offices and facilities
• A fun and supportive team

Salary: Starting at £27,945

Days and hours of work: Tuesday to Saturday, 08:00am - 17:00pm

Hybrid working: Available - 1 day per week working from home, after an initial training period full time in office

Location: Prepworld, Northfleet, DA11 8HH