HR Coordinator

PrepWorld Ltd; Northfleet; Hybrid; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Medicash

Wagestream

Internal Learning & Development

Annual bonus

Free on-site parking

Staff events

On-site staff restaurant

Modern offices

Supportive team

Job summary

Prepworld Ltd in Northfleet, UK is seeking an HR Coordinator to support HR and Talent Advisors and ensure smooth HR operations. You will deliver inductions, manage correspondence, handle queries, administer medical questionnaires, track probationary reviews, and maintain employee records with CIPHR, all while upholding best practices.

The role offers hybrid working—1 day remote after training—with a starting salary of £27,945, and a range of staff benefits including Medicash and Wagestream.

Qualifications

• HR or Business degree (desirable).
• Minimum 1 year experience in a HR department / role (essential).
• Proficient in MS Office; PowerPoint; HR Database; Word and Excel (essential).
• Excellent interpersonal and communication skills; able to build relationships at all levels.

Responsibilities

• Deliver inductions.
• Production of general correspondence in line with HR requirements.
• Deal with telephone queries.
• Administering and tracking medical questionnaires and Occupational Health.
• Responding to references requests and proof of employment correspondence.
• Administer and track new starter probationary review forms.
• Taking notes for meetings as required.
• Conducting exit interviews and coordinating the leaver process.
• Complete zero hours and holiday reports.
• Create, organise and maintain employee files and records, including Contractual Changes.
• Maintain and update HR databases including CIPHR and ensure records are accurate.
• Provide end-to-end administration service for all employees.
• Administration of the holiday system.
• Ensure all employees have a contract of employment.
• Right to Work Checks.
• Completion of working time directives.
• Contribute to continuous improvement of HR systems and practices.
• General office administration and assisting with day-to-day HR functions and duties.
• Updating and maintenance of trackers.
• Reporting on working time directives.
• Data for Long service awards.
• Archiving of all data, reports and files as required.

Skills

Interpersonal skills

Communication skills

Can-do attitude

Proactive

Education

HR or Business degree

Tools

MS Office

PowerPoint

HR Database

Word

Excel

Job description

• Location: Northfleet, Kent, United Kingdom

Prepworld is looking for aHR Coordinator!

Reporting to our Senior HR & Payroll Advisor you will support the HR and Talent Advisors with the smooth and effective running of the HR department. To provide HR advice and support to the wider areas of the business.

To ensure that all administrative duties within the HR department are kept up to date and carried out within procedure.

Main Duties:

• Deliver inductions


• Production of general correspondence in line with HR requirements


• Deal with telephone queries


• Administering and tracking of medical questionnaires and Occupational Health


• Responding to references requests and proof of employment correspondence


• To administer and track new starter probationary review forms


• Taking notes for meetings as required


• Conducting exit interviews and coordinating the leaver process


• Completion of zero hours and holiday reports


• Ensuring best practice is adhered to at all times


• Create, organise and maintain employee files and records, including Contractual Changes


• Maintain and update the relevant HR databases including CIPHR and ensure records are accurate.


• To provide an end-to-end administration service for all employees


• Administration of the holiday system


• Ensure all employees have a contract of employment


• Right to Work Checks


• Completion of working time directives


• Contributing to the continuous improvement of HR Systems and practices


• General office administration and assisting with the day to day HR functions and duties


• Updating and maintenance of trackers


• Reporting on working time directives


• Data for Long service awards


• Archiving of all data, reports and files as required

Who we are looking for:

(Qualifications)

• HR or Business degree (desirable)

(Skills)

• Intermediate / Advancedknowledge of MS Office, PowerPoint, HR Database, Word and Excel (essential)


• Excellent interpersonal and communication skills with ability to build relationships at all levels


• Demonstrates a can-do attitude and is pro-active and professional in all client contact, keeping confidentiality at the forefront of your mind


• Proven ability to work well under pressure


• Must be a proactive self-starter with the ability to work productively in an environment of continuous change


• Must have attention to detail and ability to prioritise multiple tasks

(Experience)

• Minimum 1 years experience in a HR Department / Role (essential)

What we provide in return:

• Medicash (allowances to cover costs such as dental and optical bills, physiotherapy, alternative therapies, and even consultancy charges, available for employees and their families. Ataxable benefit)


• Wagestream (track your earnings and instantly access up to 50% of your money as you earn it, without waiting for payday)


• Internal Learning and Development programme including Management essential skills


• Annual bonus (non-contractual)


• Free, on site parking with electric charge points


• Staff events


• On site staff restaurant serving heavily subsidised hot and cold food


• Modern offices and facilities


• A fun and supportive team

Salary: Starting at £27,945

Days and hours of work: Tuesday to Saturday, 08:00am - 17:00pm

Hybrid working: Available - 1 day per week working from home, after an initial training period full time in office

Location: Prepworld, Northfleet, DA11 8HH