HR Coordinator

Rhenus SE & Co. KG; Lutterworth; On-site; GBP 24,000 - 30,000; Full time

Job summary

Rhenus SE & Co. KG in the United Kingdom is seeking an HR Administrator on a fixed-term contract until 31 December 2026. The role covers employee engagement, agency labour coordination, compliance and recruitment onboarding across multiple sites.

You will update HR notice boards, manage agency timesheets, arrange inductions with providers, maintain employee records, and provide general administrative support to the HR team. The shift is Monday to Friday, 08:30–16:30.

Responsibilities

• HR notice boards: updating information across all sites.
• Support employee engagement activities across the sites, including charity and events.
• Onsite temporary labour provision coordination.
• Act as the contact point for queries from the agency and operations team.
• Complete agency weekly timesheets and send to suppliers weekly.
• Create SFDC logins for new starters and ensure data from day 1.
• Liaise with agencies and Operations on resource needs and reductions.
• Arrange agency inductions with providers when required.
• Track agency holidays, absences and master sheet data.
• Liaise with agencies about issues with temporary labour daily, sickness & holidays.
• Communicate internal updates such as workplace events.
• Regular meetings with agencies to build relationships.
• Report agency headcount weekly.

Job description

Fixed Term Contract until 31st December 2026

Shift Pattern: Monday to Friday, 08:30 - 16:30, 30 minute unpaid break (must be flexible to work between the hours 7:30 and 17:00)

Areas of Responsibility:

Employee Engagement

• Responsible for HR notice boards. Updating information across all sites.

• Support with employee engagement activities across the sites, including charity and events.

Agency Labour

• Responsible for the onsite temporary labour provision

• Act as the contact point for any queries from the agency and operations team

• Complete agency weekly timesheets and send to the agency suppliers on a weekly basis.

• Create SFDC logins for all new starters and make sure operations have the relevant data from day 1

• Liaise with the agencies and Operations team on any requirements or reductions so we have sufficient resource to fulfil customer demands and volumes.

• Arrange agencies inductions with the relevant providers when required.

• Responsible for keeping track of the agency holidays, absences and overall Master Sheet data with leavers and new starters etc

• Liaise with the agencies about any issues with temporary labour daily / Sickness & Holidays

• Liaise with the agencies about internalupdates such as events taking place in workplace

• Regular face to face meetings with agencies - building relationship with providers.

• Reporting the agencies headcount on a weekly basis for the business.

Compliance

• Supporting with HR compliance in eligibility to work documentation.

• Maintaining employee's records, files and spreadsheets in line with data protection legislation.

Recruitment & Onboarding

• Supporting with posting job adverts on WORKDAY and across sites.

• Arranging interviews for candidates.

• Support with onboarding sessions such as requesting and checking right to work documentation and new starter documentation

• Supporting with inductions by preparing the relevant training documentation.

• Preparing and posting announcements across the business.

• Support with WORKDAY onboarding for blue collar workers.

Ad-Hoc

• Provide administrative support to the HR team where required.

• An understanding of HR policies & practices.

• Build positive and effective relationships with key stakeholders.

• Filing documentation in the employee's personnel files.

• Supporting with employee queries where appropriate.

• Checking the HR post-box at each site.

• Support with HR Absence line

• Any other ad-hoc duties as required.