HR Coordinator

Moore Kingston Smith; Greater London; On-site; GBP 35,000 - 38,000; Full time

Job summary

Moore Kingston Smith is seeking an HR Coordinator to join the City, London HR team. You will support the full employee lifecycle, from onboarding through to offboarding, and draft key HR documents with accuracy and discretion.

You will work closely with the HR team to manage inductions, Right to Work checks, and payroll-related queries, while maintaining HR records and contributing to HR projects in a fast-paced professional services environment.

Qualifications

• Solid administrative experience in a professional services environment.
• Excellent organisational skills with the ability to manage multiple tasks and prioritise.
• High attention to detail and accuracy in all HR admin tasks.
• Strong team collaboration and communication to support HR colleagues.
• Demonstrates initiative with a proactive approach to improving processes.
• Demonstrates strict confidentiality handling sensitive information.
• Confident communicator able to engage across levels.
• Proficient with standard MS Office tools (Word, Excel, PowerPoint).

Responsibilities

• Support the full employee lifecycle from onboarding to offboarding.
• Draft employment contracts, offer letters and related documentation.
• Coordinate new starter processes including inductions and system setup.
• Conduct Right to Work checks and assist visa/sponsorship administration.
• Manage changes to employee records, promotions, salary reviews and transfers.
• Support payroll activities and respond to payroll related queries.
• Administer employee benefits and related communications.
• Maintain accurate HR files and HRIS data; produce routine HR reports.

Skills

Administrative experience

Organisational skills

Attention to detail

Team collaboration

Process improvement

Confidentiality

Communication

Microsoft Word

Microsoft Excel

PowerPoint

Education

A-levels or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

HR Coordinator

Application Deadline: 20 September 2026

Department: HR

Employment Type: Permanent - Full Time

Location: City, London

Compensation: £35,000 - £38,000 / year

Description

The People Team is made up of more than 40 friendly and dedicated colleagues. Together, we support the firm across four key areas: Recruitment & Resourcing, Human Resources, People Analytics, and Talent Development.

This role sits within our six-person HR team. As an HR Coordinator, you will perform a range of regular and ad hoc tasks while acting as a key point of contact for employees across the firm. You will ensure the timely resolution of queries and requests, or where appropriate, direct them to the most suitable person or team.

As part of the People Team at MKS, you will have the opportunity to contribute to innovative projects, developing your project management skills and increasing your visibility across the firm. The role also provides exposure to Employee Relations matters, allowing you to build and broaden your technical HR knowledge.

We are seeking a motivated and capable HR Coordinator who takes a proactive approach, demonstrates excellent attention to detail, and can effectively manage competing priorities in a fast-paced environment.

The HR Coordinator will support the full employee lifecycle, providing operational and administrative HR support across the business. Working closely with another HR Coordinator and the wider HR team, you will play an important role in delivering an efficient and high-quality HR service to employees and managers.

Key Responsibilities

• Support the full employee lifecycle, providing high-quality HR administration from onboarding through to offboarding.
• Draft employment contracts, offer letters and other employment-related documentation.
• Manage new starter processes, including onboarding, inductions, system setup and compliance checks.
• Conduct Right to Work checks and support visa and sponsorship administration.
• Coordinate employee lifecycle changes, including promotions, salary reviews, transfers and contractual updates.
• Manage leaver processes, including resignation, dismissal and fixed-term contract administration.
• Support payroll activities and act as a first point of contact for payroll-related queries.
• Administer employee benefits, including pensions, benefits renewals and related employee communications.
• Maintain accurate employee records and ensure HR systems and personnel files are kept up to date.
• Produce regular HR reports and management information to support business decision‑making.
• Support employee engagement initiatives, recognition programmes and internal communications.
• Contribute to People Team projects and provide administrative support across HR and Employee Relations activities.

Skills, Knowledge and Expertise

• Solid administrative experience, ideally within a professional services environment;
• Excellent administrative and organisational skills, with the ability to manage multiple tasks simultaneously, prioritise workloads and maintain effective systems and processes;
• Able to work accurately with excellent attention to detail;
• Enjoy working collaboratively as part of a team and building strong working relationships. This role will work closely alongside our existing HR Coordinator, making effective communication and teamwork essential;
• Demonstrate initiative and a proactive approach to improving processes and efficiencies;
• Ability to always maintain a high level of confidentiality, as the role involves handling sensitive information and personal data;
• Professional and approachable, with a positive can‑do attitude and the ability to build effective working relationships;
• A confident communicator, able to engage comfortably and credibly with colleagues at all levels, both internally and externally;
• Commercially aware;
• Educated to A-level standard or equivalent;
• IT literate, with strong working knowledge of Microsoft Word, Excel and PowerPoint.