HR Assistant (Part-Time)

DV8Fashion; Craigavon; On-site; GBP 12,000 - 17,000; Part time

Job summary

DV8 Fashion is seeking a part-time HR Assistant to join its HR team. The role focuses on administrative support, maintaining HR data, and taking ownership of Applicant Tracking and HRMS systems in a fast-paced retail environment.

The successful candidate will have 1+ year HR experience, excellent IT and communication skills, and a meticulous, confidential approach to handling sensitive information. The position involves 24 hours across 3-4 days including Monday and Friday.

Qualifications

• 1+ year of relevant HR experience.
• Strong administration experience.
• Excellent written and verbal communication.
• Proficient IT skills including MS Office.
• Confident with interpersonal skills and able to liaise with managers at all levels.
• Discretion and ability to handle confidential information.
• Good attention to detail.
• Strong organisational skills.

Responsibilities

• Update and maintain data in the HR Management System across stores.
• Serve as first point of contact for HR inquiries from stores, delivering professional and responsive service.
• Lead end-to-end recruitment activities and oversee the Applicant Tracking System.
• Monitor probationary reviews for new employees.
• Issue contracts of employment.
• Maintain internal trackers and support payroll with accurate data.
• Assist in disciplinary and grievance meetings, including letter preparation and note taking.
• Support Equality Commission monitoring returns and Article 55 submissions.
• Contribute to ad-hoc HR projects as needed.
• Collaborate with payroll to generate reports on new starts, leavers and role changes.
• Prepare HR reports and ensure data accuracy and compliance.
• Review and implement HR policies and procedures.

Skills

HR administration

Communication

Attention to detail

Organisation

Education

Higher HR qualification (desirable)

Tools

MS Office

Job description

HR Assistant With nearly 60 stores across Northern Ireland, Republic of Ireland & Scotland and 30 years of presence and expertise in the fashion industry, DV8 Fashion is one of the most recognised fashion names on the High Street and we have a newly created opportunity for a

HR Assistant With nearly 60 stores across Northern Ireland, Republic of Ireland & Scotland and 30 years of presence and expertise in the fashion industry, DV8 Fashion is one of the most recognised fashion names on the High Street and we have a newly created opportunity for a part-time HR Assistant to join our HR department. The successful candidate's key responsibility will be providing administrative support on all HR related matters and take ownership of Applicant Tracking and HR Management systems. The right person for this role will be a strong administrator, preferably with background in HR. They will have excellent attention to detail, be highly organised and thrive within a fast-paced environment. The right person will have excellent IT skills and be confident in keeping up-to-date records in the HR database.

Main Duties And Responsibilities

• Updating and maintaining data on our HR Management System, ensuring compliance across all stores and identifying room for improvement
• First point of contact to all HR related enquiries for our stores providing advice, delivering a professional and responsive service
• End to end recruitment activities, taking ownership of Applicant Tracking System
• Monitor completion of probationary reviews for new employees
• Issuing contracts of employment
• Update internal trackers and provide up-to-date information to payroll department
• Assist in disciplinary and grievance meetings, including preparation of letters and note taking
• Assist in Equality Commission monitoring returns and Article 55 submission
• Assist and contribute towards ad-hoc HR projects
• Liaising with payroll department generating weekly new start, leaver and change of role reports
• Preparing HR reports and ensuring data is accurate and compliant
• Assist in reviewing and implementing policies and procedures

Essential Criteria

• 1+ year's of relevant experience gained in HR Department
• Strong administration experience
• Excellent communication skills - written and verbal
• Excellent IT skills to include sound MS office knowledge
• Confident, with strong interpersonal skills and the ability to liaise with managers at all levels within a business
• Discretion and the ability to work with sensitive information while maintaining the highest levels of confidentiality
• Good attention to detail
• Strong organisational skills

Desirable Criteria

• Higher qualification in HR/Business related field or working towards
• Sound knowledge of UK and Ireland employment law
• Experience using HRMS and ATS systems

Contract

Permanent- minimum of 24 hours across 3-4 days to include Monday and Friday (flexibility around work pattern)