HR Assistant/Executive Assistant

Switch2 Energy Limited; Baildon; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking an HR Assistant/Executive Assistant to support both the CEO and HR Director. This dual role requires exceptional organisational skills, confidentiality, and the ability to manage HR operations effectively. The candidate will handle administrative tasks, assist in HR functions, and ensure compliance with company policies. Ideal for individuals with a background in HR and strong communication abilities.

Qualifications

• Minimum of 3 years administration experience providing support at a high level.
• Previous HR administration experience.

Responsibilities

• Organising and maintaining the CEO's schedule and meetings.
• Handling HR-related queries from employees and external partners.
• Updating internal databases and maintaining employee records.

Skills

Organisational Skills

Communication

Interpersonal Skills

Time Management

Confidentiality

Education

Bachelor’s degree in human resources

Business Administration

CIPD

Tools

HR software

Microsoft Office Suite

Job description

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Join to apply for the HR Assistant/Executive Assistant role at Switch2 Energy Limited

This dual role combines responsibilities as the Executive Assistant to the CEO and the HR Assistant to the HR Director. The position requires exceptional task prioritisation skills and the ability to manage sensitive information with the utmost professionalism and confidentiality.

Key Responsibilities

Executive Assistant

The Executive Assistant to the CEO plays a pivotal role in ensuring the smooth operation of the CEO's daily activities and strategic goals. :

• Calendar Management: Organising and maintaining the CEO's schedule, including meetings, appointments, and travel arrangements.
• Communication Handling: Acting as the primary point of contact for internal and external communications on behalf of the CEO.
• Project Coordination: Assisting in the planning and execution of strategic initiatives and projects.
• Document Preparation: Drafting reports, presentations, and correspondence.
• Confidentiality: Managing sensitive information with discretion.

HR Assistant

The HR Assistant plays a vital role in supporting the Human Resources department by handling a variety of administrative and operational tasks.

• Acting as the first point of contact for HR-related queries from employees and external partners.
• Updating internal databases.
• Assist with day-to-day operations of the HR functions and duties
• Issuing of offer letters, contracts and other HR documents
• Process onboarding and offboarding documents and update system
• Provide clerical and administrative support
• Support the administration of annual pay review, employee survey and HR statistics
• Maintain accurate and up-to-date employee records
• Process documentation related to employee compensation and benefits
• Support HR-related training programmes and workshops
• Coordinate logistics for new hire orientations and onboarding processes including posting job adverts
• Respond to internal and external enquiries related to HR policies and procedures.
• Prepare reports on HR activities and metrics
• Ensure compliance with company policies and legal regulations.
• Any other duties required by the business

Qualifications

• Bachelor’s degree in human resources, Business Administration, or working towards CIPD
• Previous experience in an HR or administrative role
• Strong organisational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in HR software and Microsoft Office Suite.

Key Skills and Behaviours Required

·Ability to plan workloads and work under pressure

·Ability to work to strict guidelines

·Experience in working in a fast-paced environment

· Excellent communication skills, both written and verbal, stakeholder management and

buildingpositive working relationships

·A knowledge of HR administration

· Highly organised, detail oriented, and able to prioritise tasks to meet deadlines under pressure

·Work in a proactive manner

·Ability to handle sensitive information with confidentiality

Knowledge, Training and Relevant Experience to do the job

·Minimum of 3 years administration experience providing support at a high level

·Knowledge of standard office administrative practices and procedures

·Previous HR administration experience

·Proficient in Microsoft Office

·Experience in navigating HR systems, managing data and have experience with HRIS

• Proven experience in executive-level support with strong organisational and multitasking skills

Switch2 actively upholds principles of Equal Opportunities in employment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Utilities

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