HR Assistant

John Leggott Sixth Form College; Scunthorpe; On-site; GBP 25,000 - 36,000; Full time

Job summary

John Leggott Sixth Form College in Scunthorpe is seeking a proactive HR professional to support end-to-end recruitment, onboarding, payroll and HR administration. You will coordinate interviews, prepare letters and contracts, and ensure safer recruitment procedures are followed.

The role also covers employee relations, data protection, reporting from HR systems, and general HR project support. You will act as a professional representative of the HR team, help with attendance at meetings, and

Responsibilities

• Support end-to-end recruitment processes, including advertising vacancies, arranging interviews, and communicating with candidates.
• Prepare recruitment documentation, interview packs, and offer letters.
• Request and monitor references, DBS checks, right-to-work documentation, and other pre-employment checks.
• Maintain recruitment records.
• Ensure safer recruitment procedures are followed.
• Coordinate onboarding activities for new starters.
• Prepare contracts of employment, employment variation letters, and new starter documentation.
• Support induction process and maintain onboarding records.
• Ensure all mandatory compliance checks are completed before employment commences.
• Maintain accurate and confidential employee records, both electronic and paper-based.
• Process HR documentation including contractual changes, probation reviews, maternity, paternity, flexible working, absence management, and leavers.
• Update HR systems and databases promptly and accurately.
• Produce letters, reports, spreadsheets, and other HR documentation as required.
• Prepare and submit payroll information within agreed deadlines.
• Assist with salary changes, overtime claims, deductions, and contractual amendments.
• Respond to routine payroll-related queries from employees.
• Provide first-line HR advice and guidance to staff on routine HR matters.
• Support managers with HR processes and documentation.
• Assist in arranging meetings related to disciplinary, grievance, absence, and capability procedures.
• Take notes at meetings when required.
• Ensure compliance with employment legislation, safer recruitment requirements, and organisational policies.
• Maintain confidentiality in accordance with GDPR and Data Protection requirements.
• Assist with Subject Access Requests and HR record management.
• Ensure mandatory training and compliance records are maintained.
• Input, maintain, and monitor data on HR information systems.
• Produce routine reports relating to staffing, absence, recruitment, turnover, and workforce information.
• Support HR projects and continuous improvement initiatives.
• Act as a professional representative of the HR team.
• Contribute to the development of effective HR processes and procedures.
• Attend meetings and training as required.
• Undertake other reasonable duties commensurate with the level of the post.
• Prioritising own workload to ensure that objectives are met.
• To support effective safeguarding of all young people throughout the College.
• To attend as necessary, meetings of all College Staff.
• To adhere to College policies and procedures e.g. Equality and Diversity; Health and Safety.
• Undertake any such other duties as may be required, commensurate with the post which do not change the character or purpose of the post which are necessary to maintain outstanding standards.

Job description

PURPOSE & KEY RESPONSIBILITIES

Recruitmentand Selection

• Support end-to-end recruitment processes, includingadvertising vacancies, arranging interviews, and communicating withcandidates.
• Prepare recruitment documentation, interviewpacks, and offer letters.
• Request and monitor references, DBS checks,right-to-work documentation, and other pre-employment checks.
• Maintain recruitment records.
• Ensure safer recruitment procedures arefollowed.

Onboardingand Induction

• Coordinate onboarding activities for newstarters.
• Prepare contracts of employment, employmentvariation letters, and new starter documentation.
• Support induction process and maintainonboarding records.
• Ensure all mandatory compliance checks arecompleted before employment commences.

HRAdministration

• Maintain accurate and confidential employeerecords, both electronic and paper-based.
• Process HR documentation including contractualchanges, probation reviews, maternity, paternity, flexible working,absence management, and leavers.
• Update HR systems and databases promptly andaccurately.
• Produce letters, reports, spreadsheets, andother HR documentation as required.

Payrolland Benefits Administration

• Prepare and submit payroll information withinagreed deadlines.
• Assist with salary changes, overtime claims,deductions, and contractual amendments.
• Respond to routine payroll-related queriesfrom employees.

EmployeeRelations Support

• Provide first-line HR advice and guidance tostaff on routine HR matters.
• Support managers with HR processes anddocumentation.
• Assist in arranging meetings related to disciplinary,grievance, absence, and capability procedures.
• Take notes at meetings when required.

Complianceand Data Protection

• Ensure compliance with employment legislation,safer recruitment requirements, and organisational policies.
• Maintain confidentiality in accordance withGDPR and Data Protection requirements.
• Assist with Subject Access Requests and HRrecord management.
• Ensure mandatory training and compliancerecords are maintained.

Reportingand HR Systems

• Input, maintain, and monitor data on HRinformation systems.
• Produce routine reports relating to staffing,absence, recruitment, turnover, and workforce information.
• Support HR projects and continuous improvementinitiatives.

General

• Act as a professional representative of the HRteam.
• Contribute to the development of effective HRprocesses and procedures.
• Attendmeetings and training as required.

• Undertake other reasonable duties commensurate with the level ofthe post.
• Prioritisingown workload to ensure that objectives are met.

INADDITION TO THE ABOVE MENTIONED ATTRIBUTES THE POSTHOLDER WILL BE EXPECTED TO:

• To support effectivesafeguarding of all young people throughout the College.
• To attend as necessary,meetings of all College Staff.
• To adhere to College policiesand procedures e.g. Equality and Diversity; Health and Safety.
• Undertake any such other dutiesas may be required, commensurate with the post which do not change thecharacter or purpose of the post which are necessary to maintain outstandingstandards

The jobdescription is an outline of the key tasks and responsibilities and is notintended as an exhaustive list. The job may change over time to reflect thechanging needs of the College, as well as the personal development needs of thepost holder.