HR Officer/Administrator

Aspire People; Wellingborough; On-site; GBP 30,000 - 33,000; Full time

Job summary

Aspire People are recruiting an HR Officer/Administrator for a fantastic school in Wellingborough. The role is permanent, full-time, 37 hours per week, 52 weeks per year.

Salary range £29,540–£32,597, with responsibilities spanning HR file management, payroll updates, recruitment support, absence management and staff welfare compliance within the trust and school policies.

Qualifications

• Proficient in Microsoft Word, Excel and Outlook.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to manage competing priorities and meet deadlines.
• Confidential handling of sensitive information.

Responsibilities

• Maintain HR files in line with safeguarding and GDPR requirements.
• Keep MIS and payroll systems updated with staff details.
• Provide HR system reports (e.g., sickness absence).
• Oversee changes to contracts and employment records.
• Ensure SCR accuracy for safeguarding compliance.
• Support recruitment processes and pre-employment checks.
• Manage probation and appraisal processes per policy.
• Provide first-line HR advice to line managers and escalate where needed.

Skills

Microsoft Office

Attention to detail

Communication skills

Organisational skills

Discretion & confidentiality

Education

Degree or qualified by experience

Tools

Arbor HR/payroll

Job description

HR Officer/Administrator

Aspire People are currently recruiting for a HR Officer/Administrator to work in a fantastic School based in Wellingborough.

The role is ultimately permanent but may be on a temporary - permanent basis.

Full time - 52 weeks of the year - 37 hours a week

Salary: £29,540 - £32,597

KEY RESPONSIBILITIES

• Ensuring all HR policies and procedures used within the school are the current policies for the trust.
• Maintaining employees HR files in an accurate and orderly manner, ensuring they comply with safeguarding and GDPR requirements.
• Ensure MIS and personnel systems are accurate and updated with all employees' contractual details and staff data in accordance to trust and school policies.
• Provide reports from the HR system, for example on staff absences.
• Ensure that all changes to contracts are authorised and recorded accurately on the payroll system in a timely manner.
• Responsible for ensuring the single central record (SCR) is correct and up to date and in line with safeguarding requirements.
• Responsible for the completion of the school workforce census.
• Managing probation process to ensure probation reviews are carried out in a timely manner and in line with policy.
• Managing staff performance appraisal process to ensure appraisals are completed in time and in accordance with the trust and school procedures.
• Providing first-line HR advice to line managers, escalating to the Regional HR Business Partner for formal or complex matters.
• Supporting line managers with risk assessments including but not limited to pregnancy, long term illness and disability.

RECRUITMENT

• Assist with compiling and placing recruitment adverts and job descriptions.
• Co-ordinate shortlisting and interviews and carrying out the administration of paperwork for recruitment, ensuring compliance with Trust and school policies and procedures.
• Ensure that all pre-employment checks are completed and authorised for all new starters and in line with our Safer Recruitment Policy.
• Issue offer letters, contracts and any amendments to contract letters to staff, ensuring accuracy of employment particulars.

ABSENCE MANAGEMENT

• Ensure that Return to Work forms, self-certificates and fit notes are filed and recorded.
• Co-ordinating any staff referrals to the Occupational Health provider in line with the Absence Management Policy.
• Monitor sickness absence and provide advice on levels of absence to line managers.
• Ensure absences are accurately recorded on Arbor and payroll.
• Working with line managers to highlight employees with high absence levels and to support the informal absence processes.

EMPLOYEE RELATIONS

• Provide support and advice in the application of HR Policies, in particular Probation, Absence Management, Capability and Disciplinary escalating any formal or complex matter to the Regional HR Business Partner.
• Support the Senior Leadership Team and Regional HR Business Partner casework, in particular arranging meetings, sending correspondence and taking minutes.

OTHER RESPONSIBILITIES

• Contribute to the HR working group arranged by the Central HR Team.
• Provide HR cover in other schools with the Trust.
• Keep up to date with changes in employment legislation with CPD.
• Recognise, praise and celebrate the commitment and achievements of colleagues, students and other stakeholders.
• To be a positive role model of the values and behaviours that underpin the school vision

QUALIFICATIONS

Educated to degree level or qualified by experience.

EXPERIENCE

• Experience of working within a HR environment.
• Experience of running a recruitment process.
• Experience of working independently within set procedures with minimal guidance

KNOWLEDGE AND UNDERSTANDING

• Knowledge of HR policies and processes, including recruitment, file management and sickness absence.
• Understanding of Data
• Protection requirements

SKILLS AND PERSONAL ATTRIBUTES

• Proficient in using the Microsoft packages including Word, Excel and Outlook.
• Proven ability to manage competing priorities and meet deadline in a calm and efficient manner.
• Effective written and oral communication skills.
• Attention to detail and accuracy.
• Ability to work proactively in order to manage the workload of the HR office.
• Ability to work effectively individually and also part of a team, complimenting the work of existing colleagues.
• A professional approach supported with a due regard for discretion and the need for confidentiality.
• Ability to respond flexibly and adapt to changing and challenging circumstances.
• Experience of delivering excellent customer service to internal and external stakeholders.
• Ability to deal with challenging situations.
• Excellent organisational skills and the ability to deal with a reactive, wide-ranging
• workload.

Aspire People Limited provides services as an Education Agency and an Education Employment Business. Aspire People is committed to safeguarding and promoting the welfare of pupils and expects every candidate to share this commitment. Placements are subject, to appropriate Child Protection screening, including checks with former employers and the Disclosure and Barring Checks.