HR Assistant

Trayport Limited; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Trayport Limited is seeking an HR Assistant to provide high-quality administrative, operational, and HRIS support across our European region. You will ensure data accuracy and smooth joiner/mover/leaver workflows while delivering daily HR services as the first point of contact for employee queries.

You will handle life cycle processes, assist with payroll inputs, ER cases, and maintain records and compliance documentation. This role also supports audit reports and HR projects across the region.

Qualifications

• Proven administrative experience in a fast-paced environment.
• High attention to detail and strong organisation.
• Excellent written and verbal communication.
• Confidential and sensitive information handling.
• Drive to improve processes and efficiencies.
• Stakeholder management and relationship building.
• Proficiency with HRIS tools and standard office software.
• Team player who can also work independently.
• Ability to prioritise tasks and manage time effectively.
• Basic understanding of UK Employment Law.

Responsibilities

• Serve as first point of contact for general employee HR queries.
• Coordinate joiners, movers and leavers across the lifecycle.
• Support monthly HR payroll inputs with Global Payroll/Total Rewards teams.
• Assist with ER cases (note taking, filing, documentation).
• Maintain employee records, HRIS platforms and compliance docs.
• Support regional audit reporting and policy updates.
• Prepare BAU HR documentation (e.g. reference letters, employment letters).
• Assist HR team on annual projects (performance cycle, year-end, HRIS testing).

Skills

Administrative experience

Attention to detail

Communication

Confidential information handling

Process improvements

Stakeholder management

HRIS proficiency

Independence & teamwork

Time management

UK Employment Law basics

Education

CIPD qualification (desirable)

Tools

Workday

G-Suite

Office software

Job description

The HR Assistant delivers high-quality administrative, operational, and HRIS support across our European region. This role ensures data accuracy, smooth joiner/mover/leaver execution, and seamless daily HR service delivery as the first point of contact for employee queries.

Responsibilities

• Serve as the first point of contact for general employee HR queries
• Coordination of employee life cycle processes (joiners, movers, leavers)
• Support monthly HR payroll inputs in collaboration with the Global Payroll and Total Rewards teams
• Support in ER cases (note taking, file notes, documentation preparation etc.)
• Maintain employee records, HRIS platforms and compliance documentation
• Assist with regional audit reporting and policy documentation updates
• Preparing BAU HR documentation (e.g. reference letters, change to employment letters)
• Supporting the HR team on requests & HR annual projects (performance cycle, year-end, compliance, HRIS testing etc.)

Essential:

• Proven administrative experience within a fast-paced environment
• High attention to detail and strong organisation
• Excellent written and verbal communication
• Confidence handling confidential and sensitive information
• Drive to make process improvements
• Enjoys stakeholder management and building strong working relationships
• Proficiency with HRIS tools and standard office software
• Teamplayer, with the ability to also manage work independently
• Ability to prioritise tasks and strong time management
• Basic understanding of UK Employment Law

Desirable:

• Prior exposure to working within an international HR shared service operations
• Proven experience in a customer / client facing role
• Experience with G-Suite and Workday
• Interest in wider HR community and career opportunities (for example, currently undertaking or interest in completing CIPD Qualification)

Trayport is committed to creating and sustaining a collegial work environment in which all individuals are treated with dignity and respect and one which reflects the diversity of the community in which we operate. We provide accommodations for applicants and employees who require it.