HR Assistant

Searchandselect; Douglas; Presencial; GBP 21.000 - 32.000; Jornada completa

Descripción de la vacante

Searchandselect is assisting a client in the Isle of Man with an experienced HR Assistant role. The position supports the full employee lifecycle across multiple jurisdictions, delivering first-class HR administration from recruitment through onboarding to absence management and changes.

You will work in a dynamic, commercially driven environment, ensuring accurate records, compliance, and timely HR services while communicating professionally with candidates, employees and managers.

Formación

• Practical HR administration experience in a fast-paced environment.
• Excellent organisational and prioritisation skills.
• Strong written and verbal communication abilities.
• Discretion and confidentiality when handling sensitive information.
• Attention to detail with accuracy in records.

Responsabilidades

• Plan and manage a high-volume HR administration workload with priority handling and escalation as needed.
• Coordinate end-to-end recruitment administration including scheduling and records.
• Manage offer letters, pre-employment checks, onboarding, and system setup.
• Process starters/leavers/transfers and maintain auditable HR records.
• Respond to routine HR queries and escalate where necessary.
• Maintain time-bound records such as permits, visas and housing permissions.
• Administer benefits changes and long-service recognition programmes.
• Produce monthly absence reports and support sickness benefit processing.
• Maintain GDPR-compliant electronic files and audit records.

Conocimientos

HR administration

Organization

Communication

Attention to detail

Confidentiality

IT systems proficient

Herramientas

HRIS

MS Office

HR software

Descripción del empleo

Our client seeks an experienced and qualified HR Assistant to join their team.

This is a fantastic opportunity to join a high-performing HR team supporting the full employee lifecycle across multiple operating jurisdictions. Working in a dynamic, commercially driven environment, you will play a central role in delivering a first-class HR administration service - from recruitment coordination and onboarding through to absence management, employee changes and learning support.

Key Responsibilities:

• Plan, prioritise and manage a high-volume HR administration workload, recognising urgent and interdependent activities and escalating conflicts as required.
• Coordinate end-to-end recruitment administration, including inbox management, candidate queries, interview scheduling, agency liaison and accurate record-keeping.
• Manage the offer, screening and onboarding process - preparing contracts and offer letters, coordinating pre‑employment checks, arranging system and benefits set‑up and scheduling inductions. $2022;
• Process starters, leavers, transfers and contractual changes, maintaining accurate and auditable HR records throughout.
• Manage the HR administration inbox, responding to routine queries and escalating matters that require advice or further consideration.
• Maintain and monitor time‑bound records including work permits, visas and housing permissions, preparing renewal documentation in a timely manner.
• Administer healthcare, benefits changes and long‑service recognition programmes.
• Maintain accurate absence records, monitor medical certificates and return‑to‑work documentation, and prepare monthly absence reports.
• Support sickness benefit processing in liaison with Payroll and relevant government bodies.
• Maintain GDPR‑compliant electronic filing systems and undertake regular data‑quality checks across HR systems personnel files and operational trackers.
• Support audit, regulatory review and reporting activity with accurate records and information.
• Administer training requests, learning system records and support wider engagement and wellbeing initiatives.
• Communicate professionally and diplomatically with candidates, employees, managers and external providers.
• Recognise and elevate employee relations, legal, data protection or reputational risks promptly.

Key Skills and Experience:

• Practical HR administration experience within a fast‑paced commercial environment.
• Exceptional organisation, planning and prioritisation skills.
• Excellent written and verbal communication skills.
• Resilient and adaptable when managing changing priorities and sustained periods of high workload.
• Sound judgement, discretion and diplomacy when handling confidential or sensitive matters.
• Strong attention to detail with a commitment to accuracy.
• Confident IT and HR systems user.
• A satisfactory Basic Police Disclosure will be required for the successful candidate.

This is a permanent role offering a competitive salary, with genuine scope to develop your HR career within a progressive, forward-thinking organisation that champions technology, learning and community.

Quote job ref: 16948