HR Assistant

HR Dept - South Warwickshire; Warwick; On-site; GBP 20,000 - 24,000; Full time

Job summary

HR Dept - South Warwickshire is seeking a highly organised administrator to provide administrative support to the HR Advice team in Warwick. You will help deliver a responsive, accurate service to clients while developing practical HR knowledge and experience.

Duties include drafting letters and contracts, supporting recruitment campaigns, note-taking during meetings, uploading to the CRM, and helping maintain handbooks and policies. Full training and progression opportunities are provided.

Qualifications

• Outstanding business organisational skills.
• HR experience would be advantageous but is not essential.
• Strong administrator with initiative and sound judgement.
• Self-motivated with ability to meet deadlines in a fast-paced environment.
• Customer-focused with a can-do attitude.
• Attention to detail and discretion at all times.
• Proficient in MS Office applications.

Responsibilities

• Drafting HR letters such as disciplinary invites, grievance invites and letters of concern.
• Drafting contracts and offer letters.
• Providing an effective service for clients.
• Attending meetings with a HR Advisor to develop knowledge.
• Answering calls, taking details and supporting clients or passing messages.
• Supporting recruitment campaigns including adverts and interview coordination.
• Uploading advice to the CRM system.
• Liaising with third party providers (occupational health, DBS).
• Support administration related to clients' HR systems.
• Note taking during meetings and typing notes/recordings.
• Supporting creation and updating of handbooks, policies and contacts.

Skills

Outstanding organisational skills

Self-motivated

Customer-focused

Ability to meet tight/deadlines

Attention to detail

Discretion and confidentiality

MS Office proficiency

Strong administrator

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

This is an excellent opportunity to join a supportive and friendly HR consultancy team based in Warwick, providing high-quality administrative support across a varied client base. The role would suit a highly organised, detail-focused administrator who enjoys working in a busy, people-focused environment and is keen to build a long-term career in HR. Previous HR experience would be beneficial but is not essential, as full support, training and exposure to a wide range of HR matters will be provided.

Why Join Us

You will be joining a collaborative team where no two days are the same, gaining hands-on experience across employee relations, recruitment administration, HR documentation, client systems and general HR support. The role offers the chance to learn from experienced HR professionals, attend meetings alongside HR Advisors and develop practical HR knowledge while contributing to meaningful work for clients.

Training and Progression: Training and support will be provided, with the opportunity to develop HR knowledge and progress within the role.

Job Purpose

The role of the job is to provide excellent administrative support to the HR Advice team, helping to deliver a responsive, accurate and professional service to clients while developing practical HR knowledge and experience.

Main Duties

• Drafting HR letters as directed by the team including, disciplinary invites, grievance invites, outcome letters, letters of concern, resignation letters, flexible working letters etc.
• Drafting contracts and offer letters.
• Providing an effective service for our clients.
• Attending meetings with a HR Advisor to develop knowledge and experience.
• Answering incoming calls, taking details and supporting the clients where able to or providing accurate messages to the team in a timely manner.
• Support recruitment campaigns for clients, including drafting job adverts, shortlisting candidates and arranging interviews
• Uploading advice to the CRM system
• Liaising with third party providers e.g. occupational health, DBS
• Supporting the team with administration in relation to clients HR systems
• Note taking during meetings and note typing of meetings and recordings
• Supporting the team with creation and updating of handbooks, policies and contacts for clients

Qualifications and Experience Required for This Role

We are particularly interested in hearing from strong administrators who are highly organised, accurate and keen to develop a career within HR. HR experience would be advantageous, but it is not essential for the right person.

• Outstanding business organisational skills
• HR experience would be advantageous but is not essential.
• Strong administrator
• Self-motivated, able to take initiative and use sound judgment in day-to-day decision making
• Customer-focused with a 'can do' attitude
• Ability to work to tight and often conflicting deadlines in a fast paced working environment
• Ability to work accurately, with meticulous attention to detail
• Able to work with complete discretion and confidentiality at all times
• Expertise of MS Office (MS Word, Excel, PowerPoint and Outlook)