HR Assistant

Chesterfield Poultry; Doncaster; On-site; GBP 22,000 - 26,000; Full time

Job summary

Chesterfield Poultry in Doncaster is seeking an HR Assistant to provide comprehensive administrative and operational support to the HR team in a fast-paced food manufacturing environment.

You will assist with recruitment, onboarding, employee records, GDPR compliance, data accuracy, timesheets, and liaise with health clinics. Strong communication and organisational skills are essential.

Qualifications

• Experience in an HR administrative role.
• Knowledge of UK employment law principles.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle sensitive information confidentially.

Responsibilities

• Assist with end-to-end recruitment processes (advertising roles, shortlisting, interview coordination).
• Prepare offer letters, contracts of employment, and onboarding documentation.
• Conduct right-to-work checks in line with UK Visas and Immigration guidelines.
• Coordinate induction programmes for new starters, including factory-based employees.
• Maintain and update employee records and HR systems in line with UK GDPR.

Skills

HR admin experience

UK employment law

Organisational skills

Time management

Communication skills

MS Office

Confidentiality

Education

CIPD Level 3

Tools

HRIS

Payroll systems

Job description

HR Assistant

Location: Doncaster

Salary: Competitive

Overview:

The HR Assistant will provide comprehensive administrative and operational support to the HR team within a fast-paced food manufacturing environment. This role is key in ensuring HR processes run smoothly, supporting compliance with UK employment legislation, and maintaining accurate employee records.

Recruitment & Onboarding

• Assist with end-to-end recruitment processes (advertising roles, shortlisting, interview coordination).
• Prepare offer letters, contracts of employment, and onboarding documentation.
• Conduct right-to-work checks in accordance with UK Visas and Immigration guidelines.
• Coordinate induction programmes for new starters, including factory-based employees.

HR Administration

• Maintain and update employee records and HR systems in compliance with UK General Data Protection Regulation (UK GDPR).
• Process contractual changes, absence records, and employee correspondence.
• Support payroll preparation by collating and verifying employee data.
• Monitor and track probation periods and performance review deadlines.
• Conduct daily timesheet and hours checks for departments.
• Ensure any issues are reported in a timely manner to the Head of HR.
• Monitoring and responding to the HR inboxes providing prompt responses.
• Assist in the filing, scanning and administration of employee documentation.
• Maintain databases and training matrices / sign off matrices and chase for outstanding documentation.
• Administrate the Occupational Health clinics including the organising of appointments, liaising with the Nurse on the days and post admin actions in a timely manner.
• Ensuring new starters and leavers are maintained in a timely manner.

Employee Relations Support

• Provide administrative support for disciplinary, grievance, and absence management processes.
• Take minutes at HR meetings where required.
• Respond to general HR queries from employees and manager in a prompt manner.
• Report any issues to the Head of HR.

Compliance & Policy

• Support audits and inspections relevant to HR documentation.
• Help maintain training records, including food safety and health & safety certifications.

Learning & Development

• Coordinate training sessions and maintain training logs.
• Support the organisation of mandatory training such as food hygiene and workplace safety.

Person Specification

Essential

• Previous experience in an HR administrative role.
• Understanding of UK employment law principles.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle sensitive information confidentially.

Desirable

• CIPD Level 3 qualification or working towards accreditation with the Chartered Institute of Personnel and Development (CIPD).
• Experience within a manufacturing or food production environment.
• Familiarity with HRIS systems and payroll processes.