HR Assistant

Ad Warrior Ltd; Doncaster; On-site; GBP 20,000 - 26,000; Full time

Job summary

Ad Warrior Ltd in Doncaster is seeking an HR Assistant to provide comprehensive administrative and operational support to the HR team within a fast-paced manufacturing environment.

You will assist with recruitment, onboarding, HR records, compliance with UK employment law, and payroll data preparation, ensuring timely and accurate processing across the employee lifecycle.

Qualifications

• Previous experience in an HR administrative role.

Responsibilities

• Assist with end-to-end recruitment processes (advertising roles, shortlisting, interview coordination).
• Prepare offer letters, contracts of employment, and onboarding documentation.
• Conduct right-to-work checks in accordance with UK Visas and Immigration guidelines.
• Coordinate induction programmes for new starters, including factory-based employees.
• Maintain and update employee records and HR systems in compliance with UK GDPR.
• Process contractual changes, absence records, and employee correspondence.
• Support payroll preparation by collating and verifying employee data.
• Monitor and track probation periods and performance review deadlines.
• Conduct daily timesheet and hours checks for departments.
• Ensure any issues is reported in a timely manner to the Head of HR.
• Monitoring and responding to the HR inboxes providing prompt responses.
• Assist in the filing, scanning and administration of employee documentation.
• Maintain databases and training matrices / sign off matrices and chase for outstanding documentation.
• Administrate the Occupational Health clinics including the organising of appointments, liaising with the Nurse on the days and post admin actions in a timely manner.
• Ensuring new starters and leavers are maintained in a timely manner.
• Provide administrative support for disciplinary, grievance, and absence management processes.
• Take minutes at HR meetings where required.
• Respond to general HR queries from employees and manager in a prompt manner.
• Report any issues to the Head of HR.
• Support audits and inspections relevant to HR documentation.
• Help maintain training records, including food safety and health & safety certifications.
• Coordinate training sessions and maintain training logs.
• Support the organisation of mandatory training such as food hygiene and workplace safety.

Skills

HR administration

UK employment law

Organisational skills

Communication skills

MS Office

Confidentiality

Education

CIPD Level 3 (desirable)

Tools

HRIS systems

Payroll processes

Job description

HR Assistant

Location: Doncaster

Salary: Competitive

Overview:

The HR Assistant will provide comprehensive administrative and operational support to the HR team within a fast-paced food manufacturing environment. This role is key in ensuring HR processes run smoothly, supporting compliance with UK employment legislation, and maintaining accurate employee records.

Recruitment & Onboarding

• Assist with end-to-end recruitment processes (advertising roles, shortlisting, interview coordination).
• Prepare offer letters, contracts of employment, and onboarding documentation.
• Conduct right-to-work checks in accordance with UK Visas and Immigration guidelines.
• Coordinate induction programmes for new starters, including factory-based employees.

HR Administration

• Maintain and update employee records and HR systems in compliance with UK General Data Protection Regulation (UK GDPR).
• Process contractual changes, absence records, and employee correspondence.
• Support payroll preparation by collating and verifying employee data.
• Monitor and track probation periods and performance review deadlines.
• Conduct daily timesheet and hours checks for departments.
• Ensure any issues is reported in a timely manner to the Head of HR.
• Monitoring and responding to the HR inboxes providing prompt responses.
• Assist in the filing, scanning and administration of employee documentation.
• Maintain databases and training matrices / sign off matrices and chase for outstanding documentation.
• Administrate the Occupational Health clinics including the organising of appointments, liaising with the Nurse on the days and post admin actions in a timely manner.
• Ensuring new starters and leavers are maintained in a timely manner.

Employee Relations Support

• Provide administrative support for disciplinary, grievance, and absence management processes.
• Take minutes at HR meetings where required.
• Respond to general HR queries from employees and manager in a prompt manner.
• Report any issues to the Head of HR.

Compliance & Policy

• Support audits and inspections relevant to HR documentation.
• Help maintain training records, including food safety and health & safety certifications.

Learning & Development

• Coordinate training sessions and maintain training logs.
• Support the organisation of mandatory training such as food hygiene and workplace safety.

Person Specification

Essential

• Previous experience in an HR administrative role.
• Understanding of UK employment law principles.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to handle sensitive information confidentially.

Desirable

• CIPD Level 3 qualification or working towards accreditation with the Chartered Institute of Personnel and Development (CIPD).
• Experience within a manufacturing or food production environment.
• Familiarity with HRIS systems and payroll processes.