HR Assistant

Osborne Appointments; Chelmsford; On-site; GBP 26,000; Full time

Job summary

A leading company in Chelmsford is seeking an HR Assistant to provide strong administrative support within a dynamic HR team. Responsibilities include updating employee records, advising on HR matters, and ensuring compliance with regulations. The ideal candidate should possess strong organisational and interpersonal skills along with a passion for HR. The role offers a competitive salary and comprehensive benefits.

Benefits

Holiday entitlement: 20 days (increasing by 1 day per year of service, up to 25 days)

Private pension

Voluntary private medical health insurance (post-probation)

Interest-free season ticket loan

Free eye tests

Support for CII memberships, courses, and exams (subject to approval)

Cycle-to-work scheme

Qualifications

• A Human Resources qualification or at least 12 months of HR experience preferred.
• Strong integrity and organisational skills.
• Excellent interpersonal and communication skills.

Responsibilities

• Handle HR administrative tasks including compliance and legislation.
• Advise employees on HR matters such as maternity/paternity leave.
• Conduct return-to-work interviews.

Skills

Integrity

Organisational skills

Interpersonal skills

Communication skills

Education

Human Resources qualification

Job description

HR Assistant

OA is recruiting for an HR Assistant to join our client's highly successful and growing team.

The role involves administrative support, including data entry, filing, updating policies, researching regulations, and maintaining employee records.

Under the guidance of the HR Administration Manager, the role includes providing HR advice on key matters such as maternity, paternity, adoption, and return-to-work meetings.

The ideal candidate is trustworthy, organised, possesses strong administrative skills, and is eager to learn.

Location: Chelmsford, Essex

Hours: Monday to Friday, 9 AM - 5 PM, fully office-based. Hybrid working available after a successful six-month probation period. Occasional travel to different offices may be required.

Salary: Up to GBP 26,000 depending on experience

Benefits:

• Holiday entitlement: 20 days (increasing by 1 day per year of service, up to 25 days)
• Private pension
• Voluntary private medical health insurance (post-probation)
• Interest-free season ticket loan
• Free eye tests
• Support for CII memberships, courses, and exams (subject to approval)
• Cycle-to-work scheme

Key Responsibilities:

• Handle HR administrative tasks, including resource assessment, procedures, benefits, standard letters, and legislation compliance.
• Keep HR updated on legislation from ACAS and government sources.
• Advise employees and managers on HR matters such as maternity/paternity leave.
• Conduct return-to-work interviews.
• Update the staff handbook.
• Manage HR-related admin and communication with management.
• Respond to employee and manager queries, encouraging use of line managers.
• Administer the cycle-to-work scheme.
• Request and organise employee references.
• Draft offer letters and contracts (post-approval).
• Ensure contracts and right-to-work documents are checked before onboarding.
• Maintain up-to-date personnel files.
• Raise IT tickets for employment changes.
• Conduct staff inductions.
• Update absence records and flag concerns.
• Track probation reviews and communicate with managers.
• Assist with DBS checks for senior staff.
• File annual appraisals for HR access.

Skills and Experience:

• A Human Resources qualification or at least 12 months of HR experience preferred.
• Strong integrity, organisational skills, and the ability to meet deadlines independently.
• Proven ability to build and maintain relationships at all levels.
• Excellent interpersonal and communication skills.
• Promote respect and teamwork.
• Skilled in writing effective business communications with a successful track record.

If interested, please apply online with your CV.

Note: By applying, you confirm you have read and understood our Data Protection and Privacy statement and give OA Group permission to hold your data.

Thank you for your interest. This vacancy is advertised by OA Group, acting as an employment agency. Your application will be considered alongside others, and we will contact you within 3 working days.