HR and Training Assistant

Hollybank Trustees Ltd; Glasgow; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

Employee Assistance Programme

Cycle to Work

Internal Training

Job summary

ABP UK is expanding its HR team at the Glasgow Penston site and seeks an on‑site HR administrator to support training, induction and HR processes.

You will handle documentation, payroll coordination, and maintain HR systems while promoting fair work practices and efficient service levels.

Qualifications

• Essential Excel and Word skills.
• Experience in HR or Training administration.
• Ability to organise and prioritise tasks.

Responsibilities

• Provide admin support to HR dept including note taking, letters, updating records.
• Coordinate induction for new starters and leavers, and onboarding activities.
• Maintain HR databases and generate reports for site management.
• Support payroll, benefits and performance/training activities as required.

Skills

Excel

Word

Organisational skills

Communication skills

Stakeholder management

Education

CIPD Level 3 or above

Tools

SuccessFactors

Occupop

Sateon

Nextra

Job description

Location: On site / Penston Rd, Glasgow G33 4AG, UK
job type: Fixed term / Full-time
Sector and subsector: Agriculture, Fishing, Forestry and Food Processing | General
Salary: Negotiable salary

About us:

ABP UK is a major division of the ABP Food Group with factories in Ireland, UK and Europe. We are a food business that specialises in the supply and development of award-winning British and Irish beef and lamb products for retail, foodservice and wholesale.

As one of the UK`s largest food producers, ABP relies on the skills and experience of its people, that`s why we offer lifelong careers with secure and full-time hours as well as competitive rates of pay, backed by great training and the opportunity to grow and progress within the business.

With the growth and expansion of our ABP Penston site in Glasgow, we have the opportunities below available to build our teams inline with increase in volume.

Role Definition:

Responsible for assisting all HR & Training activities on site, ensuring that ‘work best practice’ is achieved through guidance, support and training. Working to agreed service levels to ensure that the organisations business objectives are met effectively and efficiently. Promoting equality, diversity and fair work practices within the workplace.

Key Responsibilities

• Provide administrative support to ensure the smooth running of the HR department including note taking, letter writing, updating details, updating Excel spreadsheets, logging and tracking short- and long-term sickness cases.
• Manage and control the implementation of an effective induction for all employees before they commence work.
• Assist in the processing of all new starters and leavers, to include offer letters, terms and conditions as well as induction packs.
• Complete employee references and mortgage references in a timely manner.
• Supporting with the on boarding of candidates.
• Assist in the administration and implementation of policies and procedures at the site, ensure that departmental policies and procedures are up to date / clearly communicated and revised as appropriate with the support of the HR Manager.
• Create and maintain personnel records and data inputting into HR database/system to provide HR metric reports for the site.
• Attendance at Employee Forums and help follow up of actions.
• Organising Employee of the Month and other site engagement initiatives.
• Assist in the instigation/tracking/participation of disciplinary/grievance hearings in areas such as general misconduct/gross misconduct/absence management/punctuality/performance etc
• Generate weekly reports as and when required by department managers.
• Arrange and attend first stage interviews for all applicants. Conduct right to work checks, reference checks, ID checks.
• Maintain HR systems including but not limited to; Success Factors, Occupop, Sateon and Nextra.
• Develop and maintain administrative systems and procedure provideadministrative support for HR projects.
• Provide administrative support for the whole HR cycle, including recruitment and selection, induction, payroll and benefits, performance management, training and development.
• Support the Employee Relations activities as required providing support in answering day to day queries as advised.
• Assist in the co-ordination of the transfer of agency workers to full time, completing the whole new starter HR cycle.
• Weekly walk-around of entire site and worker interviews.
• Ensure payroll is notified of changes to staff terms and conditions and act on management instruction and staff requests.

Personal Specification

• Preferably experience in a similar HR or Training based role or wanting to progress into the HR function
• Essential Excel skills
• Essential Word skills
• Effective organisational skills
• Ability to prioritise own tasks
• Proactive and self-motivated with a positive attitude
• Ability to build effective relationships with internal stakeholders at site level
• Excellent communication and interpersonal skills, with the ability to take direction
• Confident in the use of Microsoft office and in-house IT systems
• CIPD Level 3 or above is desirable but not required

What's in it for You?

• Employee Assistance Programme for both colleague and family
• Cycle to Work Scheme
• Internal Training and Development Programmes.
• Employee discounts offered by customers
• Employee Recognition Programme
• Refer a Friend Scheme
• Benefits Portal inclusive of technology discounts, vehicle leasing etc
• Free Parking with EV Charging available with a salary sacrifice
• Onsite subsidised canteen and vending machines
• Life Assurance
• Free fruit

Shift pattern - 5 days over 6 Mon-Saturday with a rolling say off