HR and Systems Administrator

hireful; Greater London; On-site; GBP 21,000 - 29,000; Full time

Benefits offered by this job

Flexible working

Job summary

hireful is helping a national UK charity in South West London recruit an HR and Systems Administrator on a fixed-term contract until 30 September 2028. The role offers 25 hours per week with a pro rata salary of £29,000 per annum and a high degree of flexibility, located in South West London.

The successful candidate will manage HR administration across the employee lifecycle, maintain HRIS/ATS/LMS, produce reports, and support managers to use HR systems effectively.

Qualifications

• Experience in a busy HR administration role.
• Experience using HRIS and ATS/LMS systems to input data and run reports.
• Experience supporting HR processes across the employee lifecycle.
• Ability to support managers with recruitment campaigns and onboarding.

Responsibilities

• Provide administration for the HR function to support a national charity.
• Maintain HR systems and data to enable informed decision-making.
• Support managers and colleagues to use HR systems confidently.
• Help attract and recruit talented people who support the mission.
• Ensure employees have a positive experience throughout their journey.
• Contribute to continuous improvement of people processes.

Skills

Highly organised

Attention to detail

Excellent communication

Tools

HRIS

ATS

LMS

Microsoft 365

Job description

Salary: £29,000 per annum pro rata (£20,714 actual)

Hours: 25 hours per week (5 hours per day), Monday to Friday

Location: South West London with a high degree of flexibility available.

Contract: Fixed term until 30 September 2028

About our client

Every year, thousands of people across the UK go missing, leaving families and loved ones anxious and searching for answers. Our client exists to ease the heartache experienced by those missing someone, and to help people who are away from home find their way back to safety. Their vision is for every missing child, adult and family left behind to find help, hope and a safe way to reconnect. They are a non-judgemental, highly skilled team of staff and volunteers working for everyone who needs them. They provide free, confidential support, help and advice by phone, email, text and live chat.

About the HR and Systems Administrator

Our client is looking for an organised and detail-focused HR and Systems Administrator to help deliver an efficient, professional and people-centred HR service across the charity.

This varied role supports the administration of every stage of the employee lifecycle, from recruitment and onboarding through to employee records management, preparing contracts and correspondence, as well as regular HR reporting. You will play a key role in maintaining and supporting their HR systems, including their HR Information System, Applicant Tracking System and Learning Management System.

The impact you will have

As part of their People, Digital and Organisational Development team, you will help ensure colleagues receive a high-quality HR service that is accurate, compliant and responsive.

Your work will:

• Provide administration for the Human Resources function to support a national charity's work.
• Maintain the systems and data that enable informed decision-making and organisational effectiveness.
• Support managers and colleagues to use HR systems confidently and effectively.
• Help attract and recruit talented people who support their mission.
• Ensure employees receive a positive experience throughout their journey with the organisation.
• Contribute to continuous improvement across people processes and ways of working.

About you

You will be highly organised, enjoy working with systems and data, and take pride in delivering accurate, high-quality work. You will find full details of what they are looking for in the attached job description, and key requirements are:

Experience

• Worked in a busy and varied Human Resource administration role.
• Used databases such as an HRIS including inputting data, producing reports and supporting other users.
• Used other HR systems such as applicant tracking systems (ATS), learning management systems (LMS) and other relevant platforms including managing and supporting other users.
• HR administration relevant to the employee lifecycle including pre-employment, onboarding, exit, holidays, contract changes etc.
• Supported hiring managers with recruitment, including agreeing recruitment campaigns, creating job adverts and maintaining candidate records

Skills and Knowledge

• Highly organised and able to prioritise.
• Excellent IT skills including the ability to use and support others to use a range of HR platforms including HRIS, ATS, LMS, as well as proficiency in using Microsoft 365 products.
• Excellent communication skills, both formal and informal, in person and written.
• Able to create and maintain accurate records and filing systems and shared files.

Right to work in the UK for 25 hours per week.

What you will get in return

Our client is a friendly and supportive place to work – it's a welcoming, caring organisation which really makes a difference to people affected by the issue of missing throughout the UK. They offer generous paid holidays, a range of enhanced family friendly benefits and are happy to talk about flexible working in most roles.

Closing date: 23:59 on 3rd September 2026

Interviews: 9th or 10th September 2026 (TBC).

Start date: As soon as possible.

REF- 230 383